Pacific County Fire District No. 1 » Commissioner’s Minutes

Regular Meeting – December 20, 2011

cbiggs — Fri, 06 Jan 2012 00:55:53 +0000

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. Attendance at the meeting included:

Commissioner Greg McLeod, Commissioner Fred Hill, Commissioner Tom Downer, Fire Chief Jacob Brundage, Division Training Chief Mike Karvia, Division EMS Chief David Hood, District Secretary Brandy Ferguson, Captain Jason Derrey, FF/PM Nick Hansen, Intern Carl Mahnke, Volunteer FF Kerry Jones

Commissioner McLeod called for an Executive Session at 18:02 for Pension and Relief Board meeting. Regular session resumed at 18:05. No decisions were made, as a quorum was not present.

Consent Agenda:

Minutes of Regular Commissioner’s meeting held on November 15^th, 2011
November 28^th, 2011 vouchers in the amount of $2,758.32
(Vouchers #1111116 through #1111125)
December 20^th, 2011 vouchers in the amount of $214,744.70
(Vouchers #1112001 through #1112102)

Commissioner Hill made a motion to approve Consent Agenda, excluding the Minutes of November 15^th, 2011, seconded by Commissioner Downer. Motion carried.

Presentations and Special Events: None

Guests and Public Comments: None

Secretary’s Report:

Financial Summary of Cash Receipts and Disbursements, October 2011 – Report was not completed, it will be provided at the continuation meeting on December 27^th, 2011.
Monthly Budget Report, October 2011 - Report was not completed, it will be provided at the continuation meeting on December 27^th, 2011.
Systems Design Report – No questions.
Grant Update – Report was not completed, it will be provided at the continuation meeting on December 27^th, 2011.

Calendar Items and Upcoming Events:

January 17, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm

Correspondence: None.

Unfinished Business:

Items pulled from the Consent Agenda – None.

New Business:

No New Business

District Chief’s Report – Report is attached.

DC Karvia Report – Report is attached. Working with the City of Long Beach to arrange multi-agency training for 2012. DC Karvia during his own time; has been assisting Chinook Fire with some of their training qualifications.
DC Hood Report – For the 2012 EMT Class there is currently 4 District members signed up with a total of 8 students. DC Hood also reported that the Lifepak 15s with the CO Detectors have been put to good use and there have been reported cases of patient exposure to Carbon Monoxide that has been detected by the new equipment.

Commissioner McLeod asked Chief Brundage if the District can follow up with Patients exposed to the Carbon Monoxide and ensure that repairs are being made. If the patients cannot afford repairs can the Volunteer Association assist? Chief Brundage explained that the District cannot make the repairs even in good faith nor can the District gift funds. The Association could provide monetary assistance but repairs should be left to professionals to remove liability from the District.

Public Education Coordinator Report – Nothing to Report.

Commissioner Reports

Commissioner Downer – Nothing to report.
Commissioner Hill – Nothing to report.
Commissioner McLeod – Nothing to report.

Good of the Order: Nothing reported.

Commissioner McLeod called for an Executive Session at 18:40 for Personnel Contracts & Union Contracts. Decisions will be made when the Regular session resumes.

Regular session resumed at 20:00.

Commissioner Hill made a motion to enter into an amended contract with Brandy Ferguson. Seconded by Commissioner Downer. Motion carried.

Commissioner Hill made a motion to enter into an five (5) year contract with Jacob Brundage, with minor amendment by Jacob Brundage. Seconded by Commissioner Downer. Motion carried.

Commissioner Hill made a motion to enter into a two (2) contract with Union, with minor amendments. Seconded by Commissioner Downer. Motion carried.

Commissioner Hill made a motion to enter into an amended contract with David Hood. Seconded by Commissioner Downer. Motion carried.

Meeting recessed until December 27^th,2011 at 16:00 at 18:20.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER Commissioner

FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON District Secretary

Regular Meeting – December 20, 2011 is a post from: Pacific County Fire District No. 1

Regular Meeting – November 15, 2011

cbiggs — Fri, 06 Jan 2012 00:25:57 +0000

Commissioner Greg McLeod, Commissioner Fred Hill, Commissioner Tom Downer, Division Training Chief Mike Karvia, Division EMS Chief David Hood, Public Education Coordinator Connie Biggs, Captain Brad Weatherby, FF/PM Jeff Archer

Fire Chief Jacob Brundage and District Secretary Brandy Ferguson were excused.

Commissioner McLeod called for an Executive Session at 18:01 for Pension and Relief Board meeting. Regular session resumed at 18:02. No decisions were made, as a quorum was not present.

Consent Agenda:

Minutes of Regular Commissioner’s meeting held on October 18^th, 2011
Minutes of Special Commissioner’s meeting held on November 3^rd, 2011
October 26^th, 2011 vouchers in the amount of $14,007.56
(Vouchers #1110108 through #1110119)
November 15^th, 2011 vouchers in the amount of $264,133.55
(Vouchers #1111001 through #1111116)

Commissioner Downer made a motion to approve Consent Agenda, with corrections to Minutes of the October 18^th Regular Commissioner’s meeting, seconded by Commissioner Hill. None opposed; motion carried.

Presentations and Special Events: None

Guests and Public Comments: None

Secretary’s Report:

Financial Summary of Cash Receipts and Disbursements, September 2011 – Report could not be completed before District Secretary Ferguson went on leave. She will provide the report at the next meeting.
Monthly Budget Report, October 2011 - No questions.
Systems Design Report – No questions.
Grant Update – No questions.

Calendar Items and Upcoming Events:

December 2, 2011 – Santa’s Workshop. Community Christmas Party, hosted by Ocean Park Area Chamber of Commerce, Peninsula Arts Association, and Fire District 1.
December 4, 2011 – Annual Association Christmas Party. Sign up list at District Office.
December 20, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm

Correspondence: None.

Unfinished Business:

Items pulled from the Consent Agenda – None.

New Business:

Modification of Budget Resolution is needed – Commissioner McLeod reported that Pacific County Assessor Bruce Walker contacted Commissioner Downer and stated that a mistake had been made in projecting the amount of money budgeted for 2012. In a later telephone call, Walker explained that the District had not included $30,000 in assessed valuations. Commissioner McLeod states that this error will be corrected as soon as possible, otherwise, the $30,000 will go into the County’s General Fund.

District Chief’s Report – Chief Brundage is attending a conference in Yakima. His report is attached.

DC Karvia Report – Nothing to Report.
DC Hood Report – Nothing to Report.
Public Education Coordinator Report – Nothing to Report.

Commissioner Reports

Commissioner Downer – Nothing to Report.
Commissioner Hill – Will be out of town for two weeks, beginning tomorrow morning.
Commissioner McLeod – A contract has been allowed for Kathy Minish to be paid by the District for her assistance while the District Secretary is on leave. Commissioner McLeod would like to amend the contract, to allow for her be paid every two weeks by Commissioner McLeod, who would be reimbursed monthly by the District.

Commissioner Hill made a motion to allow the stated revision of the contract, seconded by Commissioner Downer. Commissioner McLeod abstains. None opposed; motion carried.

Good of the Order: Commissioner McLeod commended the personnel on-scene last night at the motor vehicle accident his wife was involved in. It is clear by the timely response and efficient management of the scene, that the volunteer and career members are well- trained, professional, get along with each other, and care about their jobs and their patients. All of the District Members who were there did a phenomenal job.

Meeting was adjourned at 18:18, and reconvened at 18:19.

Commissioner Downer made a motion to authorize Commissioner McLeod to modify Resolution #2011-11 Adoption of 2012 Budget, to include the $30,000 shortfall. Seconded by Commissioner Hill. None opposed; motion carried.

Meeting adjourned at 18:20.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER Commissioner

FRED H. HILL, Commissioner

Attest:

CONNIE BIGGS, Recording Secretary

Regular Meeting – November 15, 2011 is a post from: Pacific County Fire District No. 1

Special Meeting – November 3, 2011

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Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 1800. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. A special meeting notice was posted and distributed on October 27, 2011.

Attendance at the meeting included:

Commissioner Greg McLeod, Commissioner Tom Downer, Commissioner Fred Hill, Fire Chief Jacob Brundage, Division Chief David Hood, Division Chief Mike Karvia, Public Education Coordinator Connie Biggs, FF/PM Mike DeConto, FF/PM Josh Serface

Resolution #2011-09 – Increase in Real Property Tax – EMS Levy
Motion by Commissioner Downer to approve Resolution #2011-09 – Increase in Real Property Tax – EMS. Second by Commissioner McLeod. Motion carried.

Resolution #20110-10 – Increase in Real Property Tax – Fire Levy
Motion by Commissioner Downer to approve Resolution #2011-10 – Increase in Real Property Tax – Fire. Second by Commissioner Hill. Motion carried.

Resolution #2011-11 –
Motion by Commissioner Downer to approve Resolution #2011-11 – Adoption of 201_ Budget; Request for 2012Levy; Authorization for Pacific County to Deposit Monies for Pacific County Fire District 1. Second by Commissioner Hill. Motion carried.

Chairmain McLeod called for the remainder of the meeting to be presented in a workshop format to discuss 2012 Projected Expenditures Budget.

The meeting adjourned at 1913.

GREGORY D. McLeod, Commissioner

FRED H. HILL, Commissioner

THOMAS L. DOWNER Commissioner

Attest:

CONNIE BIGGS, Recording Secretary

Special Meeting – November 3, 2011 is a post from: Pacific County Fire District No. 1

Regular Meeting – October 18, 2011

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Consent Agenda:

Minutes of Regular Commissioner’s Meeting held on September 20^th, 2011
Minutes of Special Commissioner’s Meeting held on October 7^th, 2011
Approval of September 30^th, 2011 vouchers in the amount of $17,194.31
(Voucher #1109103 through #1109111)
Approval of October 18^th, 2011 voucher in the amount of $229,532.14
(Voucher #1110000 through #1110107)

Commissioner Downer made a motion to approve Consent Agenda, seconded by Commissioner Hill. Motion carried.

Commissioner McLeod called for an Executive Session at 18:01 for Pension and Relief Board meeting. Regular session resumed at 18:02.

Presentations and Special Events:

Guests and Public Comments: None

Secretary’s Report

Financial Summary of Cash Receipts and Disbursements, September 2011 – No questions.

Commissioner McLeod reminded the Board that at the last meeting they had approved for Chief Jacob Brundage to sign the agreement with Cheri Jones. Commissioner McLeod stated he was the one who signed the agreement and asked the Board if they needed a motion for that action. Commissioner Hill state no, Commissioner Downer agreed.

Monthly Budget Report, September 2011 - No questions.
Systems Design Report – Commissioner Downer noted that the Disallowed portion of the ambulance billing is approximately 20% and discussion follows stating that it will more than likely increase.
Grant Update – No questions.

Calendar Items and Upcoming Events

October 18, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm
October 26 – 29, 2011 – WA Fire Commissioners’ Conference 2011
1. Commissioner Hill will be in attendance at the Conference
2. October 31, 2011 – Halloween Party
3. November 3, 2011 – Budget Workshop/Public Hearing for Budget
  1. Commissioner Downer stated the Assessor’s office is devaluing the Assessed Valuations we need to watch our levy dollars. Also need to pay attention to the City of Long Beach as they are inquiring into a Parks & Recreation Department.
  2. November 15, 2011 – Fire Commissioner’s Board Meeting, Station 1, 6pm
    1. Public Hearing for 2012 Budget Approval / Certification
    2. December 2011 – It was said to ask Doug Knutzen for the date of the Annual Association Christmas Party.

Correspondence:

Unfinished Business

Items pulled from the Consent Agenda—None.

New Business

Resolution #2011-08 Authorize the Use of EMS Levy Funds – 3^rd Quarter 2011

Commissioner Hill made a motion to approve Resolution #2011-07 Surplus Property, seconded by Commissioner Downer. Motion carried.

District Chief’s Report (Attached) Chief Brundage announced that he and the Long Beach Fire Department are working on a joint training for Firefighting Operations and Communications. On October 26^th, the Annual American Legion Awards will be taking place and Public Education Coordinator Connie Biggs will be receiving a civilian of the year award.

DC Karvia Report – The Fire District hosted a NFA Leadership I class with 35 total students from 16 different departments. The class was a huge success and the Leadership II class will be scheduled in April 2012.

Commissioner McLeod announced that he had received a thank you card for Division Chief Karvia and the Cadets for their help with loading a safe.

DC Hood Report – Ocean Park Firefighter Association has offered to pay for a 3^rd Lifepak 15. The machine comes fully loaded with CO2-oximeters in them, refurbished. The Association also approved the expenses for Lani Grabast to attend a Moulage Training in Carson City Nevada.
Public Education Coordinator Report – (Attached)

Commissioner Reports

Commissioner Downer – Stated that Pacific County Fire District #2 (Chinook) has requested assistance for training. Division Chief Karvia said he is working with Chinook and also has a meeting with Raymond Fire Department regarding training as well. Commissioner Downer commented that it is good for the District to be recognized as the place to go to for training.
Commissioner Hill – Announced that he cleared out a road by removing brush from the 168^th property. He stated there was a lot of gorse on the property and wondered if the County would assist property owner’s in controlling the noxious weed. Chief Brundage stated he would look into the problem.
Commissioner McLeod – Stated that he and Chief Brundage attended the 911 meeting and the Fire District amount will be increasing $6,000 dollars based on the new calculation method. Commissioner McLeod also announced that he has signed the final document with Cheri Jones for the termination of her contract. There were some revisions that the District will just need to wait to pass.

Good of the Order: No report.

Commissioner McLeod called for an Executive Session at 18:37 to discuss Personnel Contracts. No decisions will be made.

Meeting adjourned at 19:00.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNERCommissioner

FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

Regular Meeting – October 18, 2011 is a post from: Pacific County Fire District No. 1

Special Meeting – October 7, 2011

cbiggs — Thu, 05 Jan 2012 23:52:32 +0000

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 09:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. Attendance at the meeting included:

Commissioner Greg McLeod, Commissioner Fred Hill, Fire Chief Jacob Brundage, District Secretary Brandy Ferguson, Division Training Chief Mike Karvia, Captain Brad Weatherby

Commissioner Hill made a motion to excuse Commissioner Downer from the Special Board Meeting, seconded by Commissioner McLeod. Motion carried.

Commissioner McLeod called for an Executive Session at 09:01 for Personnel Issues, Personnel Contracts and Contract Termination; a decision will be made in regular session. Regular session resumed at 09:20.

Commissioner Hill made a motion to approve administrative leave for Cheri Jones effective October 10^th, 2011 until December 31, 2011, seconded by Commissioner McLeod. Motion carried.

Commissioner Hill made a motion to approve termination of the employment contract with Cheri Jones effective December 31, 2011, seconded by Commissioner McLeod. Motion carried.

Commissioner Hill made a motion to authorize Chief Jacob Brundage to sign the final termination document when received from the attorney, seconded by Commissioner McLeod. Motion carried.

New Business

LifePak 15 Purchase

Chief Brundage explained there was another refurbished LifePak15 available at the same price as before. The Firefighter Association has agreed to reimburse the District for the purchase of the third LifePak 15.

Commissioner Hill made a motion to approve purchase of a LifePak 15 by the Fire District in the amount of $20,208.19 which includes sales tax, seconded by Commissioner McLeod. Motion carried.

Meeting adjourned at 09:25 am.

GREGORY D. McLEOD, Commissioner

EXCUSED ABSENCE
THOMAS L. DOWNER Commissioner

FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

Special Meeting – October 7, 2011 is a post from: Pacific County Fire District No. 1

Regular Meeting – September 20

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Commissioner Greg McLeod, Commissioner Fred Hill, Fire Chief Jacob Brundage, District Secretary Brandy Ferguson, Division Training Chief Mike Karvia, Division EMS Chief David Hood, Captain Brad Weatherby, Firefighter Joshua Serface, Firefighter Daniel Mullery, Cadet Marcos Diaz, Cadet Tyler Shaw, Cadet Austin Wirkkala, Cadet Jaykub Bridges, Cadet Tanner Weidner, Cadet Michael Weatherby, Cadet Richard Willis, Cadet Kris Raff

Guests: Richard Willis Sr, Renee Willis, Eilene Weidner, Tom Prozialeck, Cheryl Weatherby, John Weatherby, Candice Weatherby, Hailey Keast, Cathy Shaw

Commissioner McLeod called for an Executive Session at 18:01 for July Pension and Relief Board meeting. Regular session resumed at 18:03.

Consent Agenda:

Minutes of Regular Commissioner’s Meeting held on August 16^th, 2011
Approval of August 23^rd, 2011 vouchers in the amount of $4,741.58
(Voucher #1108098 through #1108106)
Approval of September 1^st, 2011 voucher in the amount of $37,492.00
(Voucher #1109001)
Approval of September 20^th, 2011 vouchers in the amount of $225,075.29

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner McLeod. Motion carried.

Presentations and Special Events:

Cadets for 2011 – 2012 School Year – Division Chief Karvia presented the 2^nd year Cadets receiving a promotion to Lieutenant Cadet.
1. Cadet Tanner Weidner was promoted to Lieutenant Cadet, his grandmother Eilene Wiedner pinned his bugles.
2. Cadet Michael Weatherby was promoted to Lieutenant Cadet, his father Captain Brad Weatherby pinned his bugles.
3. Cadet Richard Willis was promoted to Lieutenant Cadet, his grandfather Richard Willis Sr. pinned his bugles.

Commissioner McLeod recessed the meeting at 18:11 for congratulations, meeting resumed at 18:18.

Guests and Public Comments: None

Secretary’s Report

Financial Summary of Cash Receipts and Disbursements, August 2011 – No questions.

Monthly Budget Report, August 2011 - No questions.

Systems Design Report – No questions. Ferguson will forward the statistics once it is received from Systems Design.
Grant Update –

a. SAFER09 – No questions.
b. AFG09 – No questions.

Calendar Items and Upcoming Events

October 18, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm
October 26 – 29, 2011 – WA Fire Commissioners’ Conference 2011
1. Chief Brundage requests to be excused from attending in order to attend a Labor Symposium. He is excused and his reservation can be cancelled.
2. October / November – Budget Workshop

Chief Brundage and Commissioner McLeod will set a date for the 2012 Budget Workshop.

November 15, 2011 – Fire Commissioner’s Board Meeting, Station 1, 6pm
1. Public Hearing for 2012 Budget Approval / Certification

Correspondence: None

Unfinished Business

Items pulled from the Consent Agenda—None.

New Business

Resolution #2011-07 Surplus Property

Commissioner Hill made a motion to approve Resolution #2011-07 Surplus Property, seconded by Commissioner McLeod. Motion carried.

District Chief’s Report (Attached) Chief Brundage said the Fire Fighter Games with Long Beach Fire Department were fun with a good turnout considering the weather conditions. The Fire District was asked to provide firefighters for mobilization, due to policy and some schedule changes no one from the Fire District was mobilized. Chief Brundage stated the policies related to mobilization need to be adjusted, as it is too restrictive on who can go.

Chief Brundage asked the Board to consider the purchase of a portable SCBA station on the rehab unit for $4508.20 plus sales tax. Long Beach Fire Department will be decommissioning their unit so there will not be one available in the event of mutual aid.

Commissioner McLeod made a motion to Chief Brundage to purchase the SCBA portable fill station in the amount of $4508.20 plus sales tax, seconded by Commissioner Hill. Motion carried.

Office Manager Report – No report.
DC Karvia Report – No report.
DC Hood Report – No report.
Public Education Coordinator Report – (Attached)

Commissioner Reports

Commissioner Downer – Nothing to report.
Commissioner Hill – Nothing to report.
Commissioner McLeod – Nothing to report.

Commissioner Hill made a motion to excuse Commissioner Downer from the Board Meeting, seconded by Commissioner McLeod. Motion carried.

Good of the Order: No report.

Commissioner McLeod called for an Executive Session at 18:18 to discuss Personnel Contracts. No decisions will be made.

Meeting adjourned at 18:40.

GREGORY D. McLEOD, Commissioner

ABSENT
THOMAS L. DOWNER Commissioner

FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

Regular Meeting – September 20 is a post from: Pacific County Fire District No. 1

Regular Meeting – August 16, 2011

cbiggs — Thu, 05 Jan 2012 23:14:20 +0000

Commissioner Greg McLeod, Commissioner Fred Hill, Commissioner Tom Downer, Fire Chief Jacob Brundage, District Secretary Brandy Ferguson, Division Training Chief Mike Karvia, Division EMS Chief David Hood, Firefighter David Lamb, Firefighter Nick Hansen, Acting Lieutenant Cory Bardonski, Volunteer Firefighter Kerry Jones

Commissioner McLeod called for an Executive Session at 18:01 for July Pension and Relief Board meeting. Regular session resumed at 18:02.

Consent Agenda:

Minutes of Regular Commissioner’s Meeting held on July 19^th,2011
Approval of July 25^th, 2011 vouchers in the amount of $7,532.81

(Voucher #1107093 through #1107101)

Approval of August 16^th, 2011 voucher in the amount of $250,588.11

(Voucher #1108001 through #1108097)

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried. Commissioner Downer requested that his attendance at the Regular Meeting on July 19^th, 2011 be recorded. The date of the October meeting needs to be corrected.

Presentations and Special Events: None

Guests and Public Comments: None

Secretary’s Report

Financial Summary of Cash Receipts and Disbursements, July 2011 – Commissioner Downer noted the Treasurer’s balance matches the District’s balance for the first time in over 9 months. Correction requested to change the year from 2010 to 2011 on the report.

Monthly Budget Report, July 2011 - No questions.

Systems Design Report – No questions.
Grant Update –

a. SAFER09 – No questions.

b. AFG09 – Chief Brundage requested approval to purchase a Porta Count SCBA Pro Fit Test and two (2) Thermal Imaging Cameras both 95% reimbursable by the AFG grant awarded in 2010 for $38,766.00.

Commissioner Downer made a motion to approve the purchase of the TSI Porta Count Pro Fit System in the amount of $9619.85, seconded by Commissioner Hill. Motion carried.

Commissioner Hill made a motion to approve the purchase of the Thermal Imaging Cameras (2) in the amount of $21,076.00, seconded by Commissioner Downer. Motion carried.

Calendar Items and Upcoming Events

September 19, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm
October 18, 2011 – Fire Commissioners Board Meeting, Stations 1, 6pm
October 26 – 29, 2011 – WA Fire Commissioners’ Conference 2011
1. Commissioner McLeod will not be attending
2. Commissioner Hill will attend

Correspondence:

Enduris Liability Insurance Memorandum & Invoice – Commissioner Downer questioned the increase over the memorandum. Chief Brundage explained the loss factor and Secretary Ferguson explained the additional rider required for the DNR grant may have affected the 7.5% increase.

Unfinished Business

Items pulled from the Consent Agenda—None.

New Business

Resolution #2011-06 Authorize Use of Levy Funds – 2^nd Quarter 2011

Commissioner Hill made a motion to approve Resolution #2011-06 Authorizing the Use of Levy Fund for the 2^nd Quarter of 2011, seconded by Commissioner Downer. Motion carried.

Policy # 408 – Accounting for Disclosure and Release of Protected Health Information

Commissioner Hill made a motion to approve revision to Policy # 408 – Accounting for Disclosure and Release of Protected Health Information, seconded by Commissioner Downer. Motion carried.

Commissioner Downer questioned if the change was due to a recommendation by Brian Snure. Secretary Ferguson explained that Brian Snure had stated that the 10 year retention period was a recommendation and not a requirement. Due to records storage, the office was able to maintain the current minimum requirement of 6 years retention required by Washington State Archives.

Policy # 602 – Policy for Payment of District Bills

Commissioner Hill made a motion to approve revision to Policy # 602 – Policy for Payment of District Bills, seconded by Commissioner Downer. Motion carried.

Commissioner Hill stated the revision was to correct the regular meeting dates in the policy.

August 5^th, 2011 Publicized Surf Rescue

Chief Brundage updated the Commissioners on the timeline of events related to the August 5^th, 2011 Surf rescue that made national news. (See Chief’s Report). Chief Brundage would like to arrange a meeting with the Chinook Observer’s Editor Matt Winters to discuss patient confidentiality and set boundaries for future events. Chief Brundage felt those involved with the press conference did a good job and were very professional.

Chief Brundage requested permission from the board to discuss the limitations of the District when patient confidentiality is breached by the Chinook Observer or other local media. Commissioners requested that Chief Brundage report the attorney’s recommendation prior to meeting with Matt Winters.

District Chief’s Report (Attached)

Office Manager Report – No report.
DC Karvia Report – Announced that the Cadet program was gearing up with seven returning (2^nd year) students and four 1^st year students. The Cadet program can take a total of ten 1^st and 2^nd year students for a total of 20 students per year.
DC Hood Report – No report.
Public Education Coordinator Report – (Attached)

Commissioner Reports

Commissioner Downer – Nothing to report.
Commissioner Hill – Nothing to report.
Commissioner McLeod – Nothing to report.

Good of the Order: Chief Brundage stated that with recent fires and events the full time and volunteer staff have all been stepping up and doing a great job.

Commissioner McLeod called for an Executive Session at 18:50 for Personnel. No decisions will be made. Regular session resumed at 19:05, no decisions were made.

Meeting adjourned at 19:05.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER Commissioner

FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

Regular Meeting – August 16, 2011 is a post from: Pacific County Fire District No. 1

Regular Meeting – July 19, 2011

cbiggs — Mon, 22 Aug 2011 15:45:05 +0000

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 15:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. Attendance at the meeting included:

Commissioner Greg McLeod; Commissioner Fred Hill; Commissioner Tom Downer; Fire Chief Jacob Brundage; District Secretary Brandy Ferguson; Division Training Chief Mike Karvia; Division EMS Chief David Hood; Firefighter Jennifer Vedenoja; Firefighter David Williams

Consent Agenda:

Minutes of Regular Commissioner’s Meeting held on June 21^st, 2011
Approval of June 27^th, 2011 vouchers in the amount of $4,856.55 (Voucher #1106102 through #1106108)
Approval of July 19^th, 2011 voucher in the amount of $231,875.49 (Voucher #1107001 through #1107092)

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried.

Commissioner McLeod called for an Executive Session at 15:01 for July Pension and Relief Board meeting. Regular session resumed at 15:02.

Presentations and Special Events: None

Guests and Public Comments: None

Secretary’s Report:

Financial Summary of Cash Receipts and Disbursements, June 2011 – No questions.

Monthly Budget Report, June 2011 - No questions.

Systems Design Report – No questions.
Grant Update – Ferguson reported that SAFER has changed the way reports of progress and reimbursements are made. An advantage of these changes is that the District is no longer required to submit reimbursements on a quarterly basis but rather can submit a new request once it has been paid. The District’s submissions are currently up to date and there is a reimbursement pending for $11,387.00

Calendar Items and Upcoming Events:

August 16, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm

Commissioner McLeod announced he may be absent from the next meeting.

Commissioner McLeod recessed the meeting to wait for phone call at 15:07, meeting resumed at 15:10.

Commissioner McLeod called for an Executive Session at 15:10 to discuss Personnel, no decisions will be made.

Regular meeting resumed at 15:30

Correspondence:

Washington State Auditor Rate Changes – Commissioner McLeod stated that he still needed to address the 2010 Audit fees issue. He is in contact with Senator Hatfield regarding the matter.

Unfinished Business:

Items pulled from the Consent Agenda—None.
Policy # 901- Litigation Defense – Liability Insurance

Tabled until McLeod receives a response back from Brian Snure regarding the sequence of events listed in the policy.

Policy # 1004 – Granting Military Leave

Commissioner Hill made a motion to approve Policy # 1004 Granting Military Leave, seconded by Commissioner Downer. Motion carried.

New Business:

Pacific County Communications Inter-local Agreement

Commissioner McLeod has no problem with the agreement but would prefer not to approve the agreement at this meeting until the rest of the Board has been able to review it. Commissioner Downer has looked over the agreement and feels that the District is being asked to pay its fair share. Commissioner McLeod explained that based on the proposed formula for fees the smaller towns were going to be effected the most, the District fees would not be changing that much.

Commissioner Hill made a motion to approve Pacific County Communications Inter-local Agreement, seconded by Commissioner McLeod. Motion carried.

Resolution #2011-05 Surplus Fire Clothing

Chief Brundage explained that the surplus property has no monetary value to the District and the clothing 2 (two) generations old and taking up space in storage. The surplus would be made available to agencies that have already expressed an interest in any surplus firefighting protective gear the District may have.

Commissioner Hill made a motion to approve Resolution # 2011-05 Surplus Fire Clothing, seconded by Commissioner Downer. Motion carried.

District Chief’s Report (Attached) Chief Brundage explained that the deadline for submitting an intent to Negotiate the Union contract is July 31, 2011. If no intent is submitted the current contract extends for 1 (one) year. No letter of intent has been received by the Chief from the Union as this Board Meeting.

Commissioner McLeod asked when the LEOFF rates were scheduled to change, Ferguson will verify that the rates change every 2 (two) years and report back to the Board.

Commissioner Downer made a motion to approve Chief Brundage to send a letter of intent to the bargaining unit, seconded by Commissioner Hill. Motion carried.

Chief Brundage reported on Inter-facility Transfers and if they are financially beneficial to the District. See attached report. Based on his findings for 2010 inter-facility transports, the District still grossed approximately $80,000 profit.

Commissioner Downer expects the vehicle expense is closer to $0.75/mile.

Chief Brundage reported that he has issued a press release to KGW news for the District’s involvement with the Cliff Rescue that occurred.

Office Manager Report – No Report.
DC Karvia Report – See attached report.
DC Hood Report – announced that a cardiologist would be in attendance Monday to train the staff on 12 Leads.
Public Education Coordinator Report – No Report.

Commissioner Reports:

Commissioner Downer – Nothing to report.
Commissioner Hill – Nothing to report.
Commissioner McLeod – was concerned about the tax collections and asked Ferguson to generate a report showing the percentage of tax collected since 2007. It appears that the tax collections have slowed down about 1% resulting in a difference of approximately $22,000 in tax revenue for the District. This difference could change over the year.

Good of the Order:

Chief Brundage reported that the District continues to receive positive feedback for the early detection of strokes and heart attack patients.

Kudos to Connie Biggs for coordinating the 4^th of July parade, to Jeff Archer for donating his time to help clean up the Ocean Park sign, and to Agnes & Dr. Waliser for their marriage on June 30^th, 2011.

Meeting adjourned at 16:05.

GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

Regular Meeting – July 19, 2011 is a post from: Pacific County Fire District No. 1

Regular Meeting – June 21, 2011

cbiggs — Thu, 04 Aug 2011 22:34:38 +0000

Commissioner Greg McLeod; Commissioner Fred Hill; Fire Chief Jacob Brundage; District Secretary Brandy Ferguson; Division Training Chief Mike Karvia; Firefighter David Allsup; Firefighter Will Green; Acting Lieutenant Cory Bardonski; Firefighter Intern Tyler Turpin

Consent Agenda:

Minutes of Regular Commissioner’s Meeting held on May 17^th, 2011
Minutes of Special Commissioner’s Meeting held on June 13^th, 2011
Approval of May 23^rd, 2011 vouchers in the amount of $3,696.57 (Voucher #1105107 through #1105117)
Approval of June 14th, 2011 voucher in the amount of $16,564.00 (Voucher #1106001)
Approval of June 21^st, 2011 vouchers in the amount of $207,413.33 (Voucher #1106002 through #1106101)

Commissioner Hill made a motion to excuse Commissioner Downer from the meeting, seconded by Commissioner McLeod. Motion carried.

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner McLeod. Motion carried.

Commissioner McLeod called for an Executive Session at 18:02 for the December Pension and Relief Board meeting. Regular session resumed at 18:04.

Presentations and Special Events: None

Guests and Public Comments: None

Secretary’s Report

Financial Summary of Cash Receipts and Disbursements, May 2011 – Commissioner McLeod questioned why the ending balance was off from the Treasurer’s balance by $10,000. Ferguson confirmed that it was due to the Treasurer not recording the transactions when they are received but rather when they have confirmed them received by print outs from the bank. The printout was not received from the bank until June 1, 2011, so those deposits will be recorded in June. Commissioner McLeod stated he would take this up with the State Auditor’s Office when he contacts them.

Monthly Budget Report, April 2011 - No questions.

Systems Design Report – No questions.
Grant Update – Ferguson explained that the final payment has been received for the 2006 SAFER grant and that the two grants overlap a quarter which will allow the District to submit for reimbursement for expenses that have not been reimbursed.

Calendar Items and Upcoming Events

July 4, 2011 – Old Fashioned 4^th of July Parade
July 19, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm

Correspondence:

City of Long Beach – Limited Annexation Notice - No questions
Enduris – Estimated Liability Insurance Premium Changes for 2012 – Commissioner McLeod questioned what the 2% change in cost meant in actual dollars. Ferguson will report that information to the commissioners at the next Board Meeting.

Unfinished Business

Items pulled from the Consent Agenda—None.
2010 Annual Report – Review – Commissioners approved of the change made to the annual report.

New Business:

Policy # 103 Accessing Public Records – Revised Commissioner McLeod requested the assignment of the Records Retention duties be the District Secretary or designee. Commissioner Hill made a motion to approve Policy # 103 Accessing Public Records with changes, seconded by Commissioner McLeod. Motion carried.
Policy # 104 Establishing Business Ethics and Avoiding Conflicts of Interest Commissioner Hill made a motion to approve Policy # 104 Establishing Business Ethics and Avoiding Conflicts of Interest, seconded by Commissioner McLeod. Motion carried.
Policy # 202 Preventing Discrimination in the Workplace Commissioner Hill made a motion to approve Policy # 202 Preventing Discrimination in the Workplace, seconded by Commissioner McLeod. Motion carried.
Policy # 206 Authority of Commissioners and Benefits for Commissioners Commissioner Hill made a motion to approve Policy # 206 Authority of Commissioners and Benefits for Commissioners, seconded by Commissioner McLeod. Motion carried.
Policy # 302 Creating and Disbursing District Photos and Electronic Images Commissioner Hill made a motion to approve Policy # 302 Creating and Disbursing District Photos and Electronic Images, seconded by Commissioner McLeod. Motion carried.
Policy # 303 Electronic Resource Use Policy Commissioner Hill made a motion to approve Policy # 303 Electronic Resource Use Policy, seconded by Commissioner McLeod. Motion carried.
Policy # 401A Protecting Health Information – Privacy Policy Commissioner Hill made a motion to approve Policy # 401A Protecting Health Information – Privacy Policy, seconded by Commissioner McLeod. Motion carried.
Policy # 401 Protecting Health Information – Security Standards Commissioner Hill made a motion to approve Policy # 401 Protecting Health Information – Security Standards, seconded by Commissioner McLeod. Motion carried.
Policy # 402 Accessing, Amending, and Restricting Use of Protected Health Information Commissioner Hill made a motion to approve Policy # 402 Accessing, Amending, and Restricting Use of Protected Health Informaiton, seconded by Commissioner McLeod. Motion carried.
Policy # 403 Releasing Protected Health Information to Law Enforcement Commissioner Hill made a motion to approve Policy # 403 Releasing Protected Health Information to Law Enforcement, seconded by Commissioner McLeod. Motion carried.
Policy # 408 Accounting for Disclosure and Release of Protected Health Information Commissioner Hill made a motion to approve Policy # 408 Accounting for Disclosure and Release of Protected Health Information, seconded by Commissioner McLeod. Motion carried.
Policy # 410 Establishing Standards for Ambulance Drivers Commissioner Hill made a motion to approve Policy # 410 Establishing Standards for Ambulance Drivers, seconded by Commissioner McLeod. Motion carried.
Policy # 411 Establishing Procedures for the Transfer of a Newborn to Pacific County Fire District1 Commissioner Hill made a motion to approve Policy 411 Establishing Procedures for the Transfer of a Newborn to Pacific County Fire District 1, seconded by Commissioner McLeod. Motion carried.
Policy # 501 Use of District Resources Commissioner Hill made a motion to approve Policy # 501 Use of District Resources, seconded by Commissioner McLeod. Motion carried.
Policy # 605 Establishing Guidelines for Reduced Emergency Medical Service Financial Assistance Commissioner Hill made a motion to approve Policy # 605 Establishing Guidelines for Reduced Emergency Medical Service Financial Assistance, seconded by Commissioner McLeod. Motion carried.
Policy # 607 Establishing Small Works Roster Contract Procedures Commissioner Hill made a motion to approve Policy # 607 Establishing Small Works Roster Contract Procedures, seconded by Commissioner McLeod. Motion carried.
Policy # 609 Establishing Purchasing Requirements Commissioner Hill made a motion to approve Policy # 609 Establishing Purchasing Requirements, seconded by Commissioner McLeod. Motion carried.
Policy # 901 Litigation Defense – Liability Insurance Commissioner McLeod tabled this policy until after he can review it with Brian Snure.
Policy # 902 Insurance Coverage for Volunteers Responding Outside of District Boundaries Commissioner Hill made a motion to approve Policy # 902 Insurance Coverage for Volunteers Responding Outside of District Boundaries, seconded by Commissioner McLeod. Motion carried.
Policy # 1003 Granting Jury / Witness Leave Commissioner Hill made a motion to approve Policy # 1003 Granting Jury / Witness Leave, seconded by Commissioner McLeod. Motion carried.
Policy # 1004 Granting Military Leave Commissioner Hill tabled this policy as it was not included in the packet and will be reviewed at the next meeting.
Policy # 1006 Adopting Holiday Schedule Commissioner Hill made a motion to approve Policy # 1006 Adopting Holiday Schedule, seconded by Commissioner McLeod. Motion carried.
Policy # 1102 Providing a Drug-Free Workplace Commissioner Hill made a motion to approve Policy # 1102 Providing a Drug-Free Workplace, seconded by Commissioner McLeod. Motion carried.
Policy # 1105 Determining Medical Fitness Commissioner Hill made a motion to approve Policy # 1105 Determining Medical Fitness, seconded by Commissioner McLeod. Motion carried.
Policy # 1110 Establishing Procedures for Disciplinary Action Commissioner Hill made a motion to approve Policy # 1110 Establishing Procedures for Disciplinary Action, seconded by Commissioner McLeod. Motion carried.
Policy # 1112 Prohibiting Retaliatory Actions Commissioner Hill made a motion to approve Policy # 1112 Prohibiting Retaliatory Actions, seconded by Commissioner McLeod. Motion carried.
Policy # 1113 Providing Policy for Personnel with a Life Threatening Disease – RESCIND Commissioner Hill made a motion to rescind Policy # 1113 Providing Policy for Personnel with a Life Threatening Disease, seconded by Commissioner McLeod. Motion carried.
Policy # 1114 Providing Protection Against Disability Discrimination – RESCIND Commissioner Hill made a motion to rescind Policy # 1114 Providing Protection Against Disability Discrimination, seconded by Commissioner McLeod. Motion carried.
Policy # 1116 Protecting District Member’s Health Information Commissioner Hill made a motion to approve Policy # 1116 Protecting District Member’s Health Information, seconded by Commissioner McLeod. Motion carried.
Policy # 1119 Establishing Standards for Performance Evaluations Commissioner Hill made a motion to approve Policy # 1119 Establishing Standards for Performance Evaluations, seconded by Commissioner McLeod. Motion carried.
Policy # 1202 Establishing Standards for Probationary and Non-Probationary Volunteers Commissioner Hill made a motion to approve Policy # 1202 Establishing Standards for Probationary and Non-Probationary Volunteers, seconded by Commissioner McLeod. Motion carried.
Policy # 1205 Establishing Minimum Training Requirements Commissioner Hill made a motion to approve Policy # 1205 Establishing Minimum Training Requirements, seconded by Commissioner McLeod. Motion carried.
Policy # 1206 Selecting New Volunteers Commissioner Hill made a motion to approve Policy # 1206 Selecting New Volunteers, seconded by Commissioner McLeod. Motion carried.
Policy # 1401 Establishing Vehicle Safety Standards Commissioner Hill made a motion to approve Policy # 1401 Establishing Vehicle Safety Standards, seconded by Commissioner McLeod. Motion carried.
Policy # 1410 Responding in Privately Owned Vehicles (POVs) Commissioner Hill made a motion to approve Policy # 1410 Responding in Privately Owned Vehicles (POVs), seconded by Commissioner McLeod. Motion carried.

District Chief’s Report (Attached)

1. Office Manager Report – See attached report.

DC Karvia Report – See attached report.
DC Hood Report – No report.
Public Education Coordinator Report – See attached report.

Commissioner Reports:

Commissioner Downer – Nothing to report.
Commissioner Hill – Observed the District’s involvement with the Ocean Park School’s Career Field Day and thought the District was well represented and the event was well attended.
Commissioner McLeod – Nothing to report.

Good of the Order: Congratulated Firefighter Sam Burton on his performance in the Sound of Music. There have also been several thank you letters received from citizens with over $500 in donations received in May.

Commissioner McLeod called for an Executive Session at 18:35 to discuss Personnel. No decisions will be made.

Regular meeting resumed at 18:37.

Meeting adjourned at 18:37.

GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner

Attest:
BRANDY FERGUSON, District Secretary

Regular Meeting – June 21, 2011 is a post from: Pacific County Fire District No. 1

Special Meeting – June 13, 2011

cbiggs — Thu, 04 Aug 2011 22:07:19 +0000

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 17:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.

Attendance at the meeting included: Commissioner Greg McLeod; Commissioner Fred Hill; Commissioner Tom Downer; Fire Chief Jacob Brundage; District Secretary Brandy Ferguson; Division EMS Chief David Hood; Captain Brad Weatherby; Firefighter Joshua Serface

New Business:

Purchase of Medical Equipment – Chief Hood explained that District had budgeted for $30,000 for the purchase of 1 lifepak monitor and now refurbished models have been made available that would reduce the cost to $16,499 plus the cost of $1500 for needed updates and a charger. There is the possibility that 2 life-packs will be made available at this price for a limited time. The advantage of this purchase would be that the lifepaks would be covered by the District’s service contract with Physio-Control and there would be no change in cost for the service plan if these lifepaks were purchased from a provider other than Physio-Control. He also stated that Absolute Medical is offering a $500 buyback on the used models. Chief Hood will see if we can get a better price for the equipment elsewhere. Commissioner Hill made a motion to purchase two (2) refurbished lifepak monitors for a total purchase of $39,000 and authorizing Chief Brundage the flexibility to trade or sell the used lifepaks for the best value to the District, seconded by Commissioner Downer. Motion carried.
Hiring of Temporary Firefighter – Chief Brundage announced that per the collective bargaining agreement with an employee on a job related injury for four (4) to six (6) months, the District can hire a temporary firefighter. The District has completed the testing, oral boards for an eligibility list. Chief Brundage has interviewed the top three candidates on the firefighter/EMT list and has one that he would like permission to hire as a temporary firefighter. Commissioner Downer made a motion to hire a temporary Firefighter/EMT, seconded by Commissioner McLeod. Motion carried.
Policy # 413 Providing On Call Coverage – Revised – Chief Brundage explained that when the crews are at minimum staffing, there have been times when the District has been unable to take a transfer and since the beginning of the year several transfers have been dropped. The Union is in support of the change and having extra people able to sign up for on call shifts would be helpful. Commissioner Hill made a motion to approve revised Policy #413 Providing On Call Coverage, seconded by Commissioner Downer. Motion carried.
Other District Business – Commissioner McLeod announced the Board would recess until 17:30 when he was expecting a phone call and then would call for an Executive Session for Personnel. Commissioner McLeod Recessed the meeting at 17:17.

Commissioner McLeod called for an Executive Session at 17:35; decisions may be made after returning to Special Meeting.

Commissioner Hill resumed the Special meeting at 18:30, no decisions will be made.

Meeting adjourned at 18:30.

GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner

Attest:
BRANDY FERGUSON, District Secretary

Special Meeting – June 13, 2011 is a post from: Pacific County Fire District No. 1