Regular Meeting – April 19, 2011

This post was written by cbiggs on June 20, 2011
Posted Under: Commissioner's Minutes

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. 

Attendance at the meeting included:         Commissioner Greg McLeod; Commissioner Fred Hill; Commissioner Tom Downer; Fire Chief Jacob Brundage; Division Chief Mike Karvia; Division Chief David Hood; District Secretary Brandy Ferguson; Captain Agnes Kakulya; Firefighter William Green

Guests:            Jamie Martin; R.D. Williams; Bill Neal

  Consent Agenda:

  1. Minutes of Regular Commissioner’s Meeting held on March 15th, 2011
  2. Approval of March 22nd, 2011 vouchers in the amount of $6,641.16
    (Voucher #1103092 through #1103102)
  3. Approval of March 6th, 2011 voucher in the amount of $85,050.00
    (Voucher #1104001)
  4. Approval of April 19th, 2011 vouchers in the amount of $227,997.51
    (Voucher #1104002 through #1104100)

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried.

Commissioner McLeod called for an Executive Session at 18:01 for the December Pension and Relief Board meeting.  Regular session resumed at 18:02.

Commissioner McLeod announced a change to the agenda to move the Presentations to the next order of business.

Presentations and Special Events:           

      1.         Promotion of Lani Grabast to Lieutenant

Guests and Public Comments:

1.         R.D. Williams introduced Bill Neal who will be managing the Ocean Park and Surfside water systems.

      Recess at 18:04

                              i.  Congratulate Lani Grabast
                              ii. Present the Dodge Ambulance & Special Operations Trailer

      Return from Recess at 18:15.

Secretary’s Report

  1. Financial Summary of Cash Receipts and Disbursements, March 2011 – No additional questions.
  2. Monthly Budget Report, March 2011  - No additional questions.
  3. Systems Design Report – Ferguson stated that the levy write offs have gone down and are now averaging $5200 per month. Chief Brundage informed the board that the Ocean Beach Hospital expressed an interest in an inter-local agreement regarding inter-facility transfers by District 1. Ferguson stated that the hospital had paid for their outstanding inter-facility transfers from 2010.
  4. Grant Update – Ferguson informed the Board that the final quarter for the 2006 FEMA SAFER award had been submitted and was awaiting approval. Once the process is complete the grant can be closed out. Karvia announced that the District had received a mini-grant through the Wellspring group in the amount of $245 for educational materials that will be purchased through Toastmasters and reimbursed through the grant.
  5. Annual Financial Report – Commissioner McLeod announced that both the Financial and Informational Annual Reports would be discussed at the April 21st, 2011 workshop if there are any changes that need to be made.  

Calendar Items and Upcoming Events

  1. April 21, 2011 – Strategic Planning Workshop, Station 1, 4pm – 6pm
  2. May 17, 2011 – Fire Commissioner’s Board Meeting, Station 1, 6pm

Correspondence:

Unfinished Business:

  1. Items pulled from the Consent Agenda—None.

New Business:  

  1. Physio-Control Technical Service Support Agreement

Chief Hood explained that the service contracts presented offer the District the option to lock in the annual service fee for a 3 year period with 10% discount on parts or a 5 year period with 15% discount on parts.

Commissioner Hill made a motion to the Physio-Control Technical Service Support Agreement, seconded by Commissioner Downer. Motion carried.

  1. Resolution # 2011-03 EMS Levy Funds Write Off – 1st Quarter 2011

Commissioner Downer made a motion to approve revised Resolution # 2011-03 EMS Levy Funds Write off – 1st Quarter 2011, seconded by Commissioner Hill. Motion carried.

  1. 2010 Annual Report – Draft for Review

McLeod advised Commissioners to review the report and note any changes. Moved to the April 21, 2011 Special Meeting.

District Chief’s Report (Attached)

1.         Office Manager Report – No report.  

2.         DC Karvia Report – See attached report.

   3.         DC Hood Report – 6 students passed the EMR written and practical testing. It was an exemplary                           class. Chief Hood thanked Captain Derrey for stepping in to instruct the class.

Commissioner Reports:

  1. Commissioner Downer – Nothing to report.
  2. Commissioner Hill – Nothing to report.
  3. Commissioner McLeod – Will complete the appeal letter for the State Audit performed in 2010 and present it at the next meeting.

Good of the Order:  Chief Brundage commended all members involved for the professional and caring way they treated Mr. Stewart’s wife when she was transported on numerous occasions over a 4 day period.

Kudos was received from Providence; regarding District 1’s professional and efficient care of two heart attack victims on two separate occasions.

Commissioner McLeod called for an Executive Session at 18:55 to discuss Personnel. No decisions will be made.

Regular meeting resumed at 19:40.

Meeting adjourned at 19:40.

GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

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