Regular Meeting – August 16, 2011

This post was written by cbiggs on January 5, 2012
Posted Under: Commissioner's Minutes

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:

Commissioner Greg McLeod, Commissioner Fred Hill, Commissioner Tom Downer, Fire Chief Jacob Brundage, District Secretary Brandy Ferguson, Division Training Chief Mike Karvia, Division EMS Chief David Hood, Firefighter David Lamb, Firefighter Nick Hansen, Acting Lieutenant Cory Bardonski, Volunteer Firefighter Kerry Jones

Commissioner McLeod called for an Executive Session at 18:01 for July Pension and Relief Board meeting.  Regular session resumed at 18:02.

Consent Agenda:

  1. Minutes of Regular Commissioner’s Meeting held on July 19th,2011
  2. Approval of July 25th, 2011 vouchers in the amount of $7,532.81

                        (Voucher #1107093 through #1107101)

  1. Approval of August 16th, 2011 voucher in the amount of $250,588.11

                        (Voucher #1108001 through #1108097)

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried. Commissioner Downer requested that his attendance at the Regular Meeting on July 19th, 2011 be recorded. The date of the October meeting needs to be corrected.

Presentations and Special Events: None

Guests and Public Comments: None

Secretary’s Report

  1. Financial Summary of Cash Receipts and Disbursements, July 2011 – Commissioner Downer noted the Treasurer’s balance matches the District’s balance for the first time in over 9 months. Correction requested to change the year from 2010 to 2011 on the report.

Monthly Budget Report, July 2011  - No questions.

  1. Systems Design Report – No questions.
  2. Grant Update –

                        a. SAFER09 – No questions.

                        b. AFG09 – Chief Brundage requested approval to purchase a Porta Count SCBA Pro Fit Test and two (2) Thermal Imaging Cameras both 95% reimbursable by the AFG grant awarded in 2010 for $38,766.00.

Commissioner Downer made a motion to approve the purchase of the TSI Porta Count Pro Fit System in the amount of $9619.85, seconded by Commissioner Hill. Motion carried.

Commissioner Hill made a motion to approve the purchase of the Thermal Imaging Cameras (2) in the amount of $21,076.00, seconded by Commissioner Downer. Motion carried.

Calendar Items and Upcoming Events

  1. September 19, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm
  2. October 18, 2011 – Fire Commissioners Board Meeting, Stations 1, 6pm
  3. October 26 – 29, 2011 – WA Fire Commissioners’ Conference 2011
    1. Commissioner McLeod will not be attending
    2. Commissioner Hill will attend

Correspondence:

  1. Enduris Liability Insurance Memorandum & Invoice – Commissioner Downer questioned the increase over the memorandum. Chief Brundage explained the loss factor and Secretary Ferguson explained the additional rider required for the DNR grant may have affected the 7.5% increase.

Unfinished Business

  1. Items pulled from the Consent Agenda—None.

New Business

  1. Resolution #2011-06 Authorize Use of Levy Funds – 2nd Quarter 2011

Commissioner Hill made a motion to approve Resolution #2011-06 Authorizing the Use of Levy Fund for the 2nd Quarter of 2011, seconded by Commissioner Downer. Motion carried.

  1. Policy # 408 – Accounting for Disclosure and Release of Protected Health Information

Commissioner Hill made a motion to approve revision to Policy # 408 – Accounting for Disclosure and Release of Protected Health Information, seconded by Commissioner Downer. Motion carried.

Commissioner Downer questioned if the change was due to a recommendation by Brian Snure. Secretary Ferguson explained that Brian Snure had stated that the 10 year retention period was a recommendation and not a requirement. Due to records storage, the office was able to maintain the current minimum requirement of 6 years retention required by Washington State Archives.

  1. Policy # 602 – Policy for Payment of District Bills

Commissioner Hill made a motion to approve revision to Policy # 602 – Policy for Payment of District Bills, seconded by Commissioner Downer. Motion carried.

Commissioner Hill stated the revision was to correct the regular meeting dates in the policy.

  1. August 5th, 2011 Publicized Surf Rescue

Chief Brundage updated the Commissioners on the timeline of events related to the August 5th, 2011 Surf rescue that made national news. (See Chief’s Report). Chief Brundage would like to arrange a meeting with the Chinook Observer’s Editor Matt Winters to discuss patient confidentiality and set boundaries for future events. Chief Brundage felt those involved with the press conference did a good job and were very professional.

Chief Brundage requested permission from the board to discuss the limitations of the District when patient confidentiality is breached by the Chinook Observer or other local media. Commissioners requested that Chief Brundage report the attorney’s recommendation prior to meeting with Matt Winters.

District Chief’s Report (Attached)

  1. Office Manager Report – No report. 
  2. DC Karvia Report – Announced that the Cadet program was gearing up with seven returning (2nd year) students and four 1st year students. The Cadet program can take a total of ten 1st and 2nd year students for a total of 20 students per year.
  3. DC Hood Report – No report.
  4. Public Education Coordinator Report – (Attached)

Commissioner Reports

  1. Commissioner Downer – Nothing to report.
  2. Commissioner Hill – Nothing to report.
  3. Commissioner McLeod – Nothing to report.         

Good of the Order: Chief Brundage stated that with recent fires and events the full time and volunteer staff have all been stepping up and doing a great job.

Commissioner McLeod called for an Executive Session at 18:50 for Personnel.  No decisions will be made. Regular session resumed at 19:05, no decisions were made.

Meeting adjourned at 19:05.

                                                                       
GREGORY D. McLEOD, Commissioner                              

                                                                       
THOMAS L. DOWNER Commissioner 

                                                                       
FRED H. HILL, Commissioner

Attest:

                                                                                                                                                                            
BRANDY FERGUSON, District Secretary

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