Regular Meeting – July 19, 2011

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 15:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:

Commissioner Greg McLeod; Commissioner Fred Hill; Commissioner Tom Downer; Fire Chief Jacob Brundage; District Secretary Brandy Ferguson; Division Training Chief Mike Karvia; Division EMS Chief David Hood; Firefighter Jennifer Vedenoja; Firefighter David Williams

Consent Agenda:

1. Minutes of Regular Commissioner’s Meeting held on June 21^st, 2011
2. Approval of June 27^th, 2011 vouchers in the amount of $4,856.55   (Voucher #1106102 through #1106108)
3. Approval of July 19^th, 2011 voucher in the amount of $231,875.49 (Voucher #1107001 through #1107092)

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried.

Commissioner McLeod called for an Executive Session at 15:01 for July Pension and Relief Board meeting.  Regular session resumed at 15:02.

Presentations and Special Events: None

Guests and Public Comments: None

Secretary’s Report:

1. Financial Summary of Cash Receipts and Disbursements, June 2011 – No questions.

Monthly Budget Report, June 2011  - No questions.

1. Systems Design Report – No questions.
2. Grant Update – Ferguson reported that SAFER has changed the way reports of progress and reimbursements are made. An advantage of these changes is that the District is no longer required to submit reimbursements on a quarterly basis but rather can submit a new request once it has been paid. The District’s submissions are currently up to date and there is a reimbursement pending for $11,387.00

Calendar Items and Upcoming Events:

1. August 16, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm

Commissioner McLeod announced he may be absent from the next meeting.

Commissioner McLeod recessed the meeting to wait for phone call at 15:07, meeting resumed at 15:10.

Commissioner McLeod called for an Executive Session at 15:10 to discuss Personnel, no decisions will be made.

Regular meeting resumed at 15:30

Correspondence:

1. Washington State Auditor Rate Changes – Commissioner McLeod stated that he still needed to address the 2010 Audit fees issue. He is in contact with Senator Hatfield regarding the matter.

Unfinished Business:

1. Items pulled from the Consent Agenda—None.
2. Policy # 901- Litigation Defense  – Liability Insurance

Tabled until McLeod receives a response back from Brian Snure regarding the sequence of events listed in the policy.

Policy # 1004 – Granting Military Leave

Commissioner Hill made a motion to approve Policy # 1004 Granting Military Leave, seconded by Commissioner Downer. Motion carried.

New Business:  

1. Pacific County Communications Inter-local Agreement

Commissioner McLeod has no problem with the agreement but would prefer not to approve the agreement at this meeting until the rest of the Board has been able to review it. Commissioner Downer has looked over the agreement and feels that the District is being asked to pay its fair share. Commissioner McLeod explained that based on the proposed formula for fees the smaller towns were going to be effected the most, the District fees would not be changing that much.

Commissioner Hill made a motion to approve Pacific County Communications Inter-local Agreement, seconded by Commissioner McLeod. Motion carried.

1. Resolution #2011-05 Surplus Fire Clothing

Chief Brundage explained that the surplus property has no monetary value to the District and the clothing 2 (two) generations old and taking up space in storage. The surplus would be made available to agencies that have already expressed an interest in any surplus firefighting protective gear the District may have.

Commissioner Hill made a motion to approve Resolution # 2011-05 Surplus Fire Clothing, seconded by Commissioner Downer. Motion carried.

District Chief’s Report (Attached) Chief Brundage explained that the deadline for submitting an intent to Negotiate the Union contract is July 31, 2011. If no intent is submitted the current contract extends for 1 (one) year. No letter of intent has been received by the Chief from the Union as this Board Meeting.

Commissioner McLeod asked when the LEOFF rates were scheduled to change, Ferguson will verify that the rates change every 2 (two) years and report back to the Board.

Commissioner Downer made a motion to approve Chief Brundage to send a letter of intent to the bargaining unit, seconded by Commissioner Hill. Motion carried.

Chief Brundage reported on Inter-facility Transfers and if they are financially beneficial to the District. See attached report. Based on his findings for 2010 inter-facility transports, the District still grossed approximately $80,000 profit.

Commissioner Downer expects the vehicle expense is closer to $0.75/mile.

Chief Brundage reported that he has issued a press release to KGW news for the District’s involvement with the Cliff Rescue that occurred.

1. Office Manager Report – No Report.
2. DC Karvia Report – See attached report.
3. DC Hood Report – announced that a cardiologist would be in attendance Monday to train the staff on 12 Leads.
4. Public Education Coordinator Report – No Report.

Commissioner Reports:

1. Commissioner Downer – Nothing to report.
2. Commissioner Hill – Nothing to report.
3. Commissioner McLeod – was concerned about the tax collections and asked Ferguson to generate a report showing the percentage of tax collected since 2007. It appears that the tax collections have slowed down about 1% resulting in a difference of approximately $22,000 in tax revenue for the District. This difference could change over the year. 

Good of the Order:

Chief Brundage reported that the District continues to receive positive feedback for the early detection of strokes and heart attack patients.

Kudos to Connie Biggs for coordinating the 4^th of July parade, to Jeff Archer for donating his time to help clean up the Ocean Park sign, and to Agnes & Dr. Waliser for their marriage on June 30^th, 2011.

Meeting adjourned at 16:05.

GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary