Regular Meeting Minutes – March 16, 2010

Commissioner Chairman Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. Attendance at the meeting included:

Commissioner Greg McLeod
Commissioner Tom Downer
Commissioner Fred Hill
Fire Chief Jacob Brundage
Division Chief Mike Karvia
Captain Brad Weatherby
Captain Jason Derrey
District Secretary Stan Sonntag
Acting Lieutenant Cory Bardonski
Acting Lieutenant Lyle Powell
FF/PM Jennifer Vedenoja
FF/EMT Nick Hansen
Office Manager Cheri Jones

Chairman McLeod called for an Executive Session at 18:03 for the March Pension and Relief Board meeting. The session to last about two minutes. Regular session resumed at 18:05. It was noted that Acting Lieutenant Cory Bardonski has agreed to serve as the Volunteer Representative to the local Board for 2010.

Consent Agenda:
1. Minutes of the Regular Commissioner’s Meeting held on February 16, 2010.

2. Approval of March 16, 2010 Vouchers / Warrants as follows:

Voucher No. 65100100205 through No. 65100100260 in the amount of $ 83,622.70 (Fire)
Voucher No. 65100100261 through No. 65100100302 in the amount of $ 96,048.96 (EMS)
Voucher No. 65100100303 through No. 65100100305 in the amount of $ 3,160.12 (Capital)
Voucher No. 65100100306 in the amount of $ 640.00 (Grants)
Total vouchers submitted for approval $183,471.78
*Payroll direct deposits are listed as ACH.
*Withholding and Medicare payments payable by direct deposit are listed as EFTPS.
*Oregon withholding by direct deposit is listed as ACH.

Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner Downer. Motion carried.

Guests and Public Comments: None

Presentations and Special Events: None

Secretary’s Report:
1. Financial Summary of Cash Receipts and Disbursements, February 2010 – February’s second batch of vouchers were approved on February 23, 2010 in the amount of $4,280.99. Voucher No. 65100100191 through Voucher No. 65100100204. Warrant 14447 (Ocean Park Signs) and Warrant 14453 (Fire Service Bookstore) were voided.

Commissioner Hill inquired about the payment to Steve DeJulio for attorney fees. Chief Brundage explained these fees were incurred during labor negotiations when the District was looking into some cafeteria plan options. The fees are for the research and information provided by Mr. DeJulio’s office.

2. Monthly Budget Report, March, 2010 – No questions.
3. Systems Design Report – No questions.
4. Grant Update—Chief Brundage reported that this report represents the current grants. The fourth quarter submittal for the SAFER Grant will be going out soon. Looking at a wildland grant for $20,000 with a $2,000 match.

Calendar Items and Upcoming Events:
1. District’s Annual Awards Banquet—Saturday, March 27th
2. PDC Filings due April 15, 2010
3. WFCA Legislative Roundtable—May 1, 2010—No one interested in attending.

Correspondence:
1. HB 2825 Dies in Committee– For information only.

Unfinished Business:
1. Items pulled from the Consent Agenda—None
2. Resolution #2010-04—Purchase of Water Tender

Motion by Commissioner Downer to approve Resolution #2010-04 for the purchase of a new Water Tender from Cascade Fire & Safety in the amount of $253,172.85, price to include sales tax. Second by Commissioner Hill. Motion carried.

3. Surfside Addition Bids—
Captain Weatherby explained that six (6) bids were received. The low bid was $82,943.44 and the high bid was $135,542.33. This represents a $52,598.89 spread between the low and high bid.

	T1-11	B&B Cement	B&B Cement Lap
Bill Welland & Co	$90,108.12	$90,108.12	$90,108.12	No siding options.
Hill & Son	$107,800.00	$107,800.00	$107,800.00	No siding options. No Workers Comp acct.
Wirkkala Constr.	$117,050.09	$116,823.71	$116,597.33
Dr. Roof, Inc.	$135,542.33	$135,542.33	$135,542.33	No siding options.
Summit Holmes NW	$94,239.84	$93,518.66	$97,464.14	No workers Comp acct.
DPR Builders	$84,193.44	$83,693.44	$82,943.44

Several questions were asked regarding how the job was spec’d; could the job be done without taking the trusses out; did the bid call for the same type of siding as the house; was a specific garage door called for; what are the ventilation requirements; could the engineering be bid separately; are there other funding options? Chief Brundage and Captain Weatherby recommended rejecting all of the bids.

Motion by Commissioner Hill to reject all bids and for Chief Brundage to make some modifications to the specs and to rebid with a target of $70,000 to complete the project. Second by Commissioner Downer. Motion carried.

4. Policy #613—Establishing Policy for Wage Garnishments—This policy had been tabled at the February meeting for further consideration. Commissioner McLeod stated that he does not believe this policy is necessary because wage garnishments are very specific to the circumstance and are required by law. Therefore, the District will simply follow the law and the requirements of any wage garnishments as they are received. Commissioner Hill and Commissioner Downer agreed.

New Business:
1. Approval of Fire / EMS Contract—Jeldness Road
Motion by Commissioner Downer to approve the contract with Patrick Smith, Jeldness Road for fire and EMS services. Second by Commissioner Hill.

Commissioner Downer called for a discussion. He indicated that while he has made the motion to approve this contract, he wants it noted that he has a problem with these contracts. He stated that for 60 years the citizens of Fire District 1 have paid taxes to support the District. He feels it is very appropriate to charge a premium charge for properties outside of the District. He requested that the Board consider adopting a policy requiring a 10-20% premium for emergency services outside of the District. The Washington Fire Commissioners Association would probably have some information on this subject. There being no further discussion, Commissioner McLeod called for the vote. Motion carried.

2. Approval of Fire / EMS Contract—Pacific County, South County Building
Motion by Commissioner Downer to approve the contract with Pacific County for fire and EMS services for the South County Building on Sandridge Road. Second by Commissioner Hill. Motion carried.

3. Certification of 2010 Pension and Relief Payments
Cheri explained that beginning this year the Board has to certify that the volunteer pension payments being submitted are for those individuals who have met the definition of an active volunteer in accordance with State Law and District policy.

Motion by Commissioner Hill to certify the volunteer pension and relief payments for the year 2010. Second by Commissioner McLeod. Motion carried.

4. Support Division Medical Aid Coverage
After looking further into medical aid coverage for those volunteer members of the Support Division, it was Chief Brundage’s recommendation to submit an application to Labor and Industries for medical aid coverage for these volunteers. They are not eligible for coverage through the Board for Volunteer Firefighters at this time, and they are only covered through Enduris for liability. The cost for coverage through L&I is minimal. Cheri will take care of submitting the application and developing a policy and some procedures to make this work.

5. Strategic Plan / Goal Setting Workshop
Chief Brundage suggested that the Board set a date to hold another strategic planning workshop. The focus of this workshop would be to review and update the current plan and then to focus on short and long term facility issues. The Board agreed this should be done and suggested sometime after April 15.

6. 2010 Commissioner’s Conference
Commissioner McLeod requested this be put on the agenda for discussion. He stated that he is not interested in going to Pasco for the Conference this year. He suggested doing a budget workshop here locally in the fall. Commissioner Downer said he agreed; however, he also feels it is important to support the organization and one way to do that is to attend the conference. Commissioner McLeod requested this topic to be on the agenda for next month’s meeting.

7. Resolution #2010-05—Surplus of 1973 Pumper Tender
Motion by Commissioner Hill to approve Resolution #2010-05 to surplus one (l) 1973 Ford Pumper Tender, VIN #U90TVR32528. Disposal to be at the Chief’s discretion and in the best interest of the District.. Second by Commissioner Downer. Motion carried.

8. Resolution #2010-06—Surplus of 1990 Ford / Collins Van
Motion by Commissioner Hill to approve Resolution #2010-06 t o surplus one (l) 1990 Ford / Collins Van, VIN #1FDKE30M1LHB4254 . Disposal to be at the Chief’s discretion and in the best interest of the District. Second by Commissioner Downer. Motion carried.

District Chief’s Report: (See Chief’s Report to be included as part of these minutes.)
Chief Brundage requested approval from the Board to grade and fill the parking area around the triple wide at Station 21-2. Three (3) bids were obtained as follows:

Hill & Son	$3,880.80
DPR Builders	$3,993.50
Wirkkala Construction	$3,259.60

Motion by Commissioner Hill to accept the bid from Wirkkala Construction in the amount of $3,259.60, to include sales tax. Second by Commissioner Downer. Motion carried.

Chief Brundage also requested that the Board schedule a strategic planning workshop in the near future to review and update the current plan and to focus on a short and long term facilities plan. Commissioner McLeod noted that he would be unable to participate until after April 15th.

Chief Brundage reported that the five properties annexed by Long Beach will change over emergency services on April 1st. The District will lose approximately $3,500 per year for these properties.

1. DC Hood Report – Absent, teaching EMT class.

2. DC Karvia Report – Reported on the recent house burn, which involved those individuals in the Recruit Academy.

Commissioner Reports – Commissioner McLeod noted that he was very pleased with the PDF Board packets. Commissioner Downer agreed. Commissioner Hill would prefer to have a hard copy.

Good of the Order:

1. Kudos to Captain Kakulya who participated in this year’s annual Seattle Stair Climb. She was the only member of Fire District 1 to participate this year.

2. Letter of thanks received from Chief David Glasson, City of Long Beach Fire Department, for the training that some of their volunteers are receiving in the Recruit Academy.

The meeting adjourned at 19:12.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER Commissioner

Attest:

FRED H. HILL, Commissioner

CHERI JONES, Recording Secretary