Regular Meeting – May 17, 2011

This post was written by cbiggs on June 20, 2011
Posted Under: Commissioner's Minutes

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. 

Attendance at the meeting included:       Commissioner Greg McLeod; Commissioner Fred Hill; Commissioner Tom Downer; Fire Chief Jacob Brundage; District Secretary Brandy Ferguson; Public Education Coordinator Connie Biggs; Captain Brad Weatherby; Firefighter Jennifer Vedenoja; Acting Lieutenant Cory Bardonski

Guests:            R.D. Williams

Consent Agenda:

  1. Minutes of Regular Commissioner’s Meeting held on April 19th, 2011
  2. Minutes of Special Commissioner’s Meeting held on April 21st, 2011
  3. Minutes of Special Commissioner’s Meeting held on May 10th, 2011
  4. Approval of April 26th, 2011 vouchers in the amount of $2,193.87 
    (Voucher #1104101 through #1104112)
  5. Approval of May 17th, 2011 vouchers in the amount of $208,755.05
    (Voucher #1105001 through #1105106)

Commissioner McLeod made a change to the agenda, the Executive Session for the Board of Volunteers Pension and Relief would be postponed until Corey Bardonski is in attendance.

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried. Commissioner Downer requested a correction to beginning time on the May 10th, 2011 minutes.

Commissioner Hill made a motion to approve the May 10th, 2011 minutes with corrections as noted, seconded by Commissioner Downer. Motion carried.

Presentations and Special Events: None

Guests and Public Comments:

  1. R.D. Williams expressed concern with receiving ample notification at the North Beach Water District when the Fire District intends to use the hydrants for training purposes.

Secretary’s Report:

  1. Financial Summary of Cash Receipts and Disbursements, April 2011 – Commissioner McLeod requested to know what the difference between the District’s ending balance and the Treasurer’s ending balance was. Ferguson explained the difference was the EFT Debit payment for Use Tax to the Washington State Department of Revenue as the payment did not clear the bank until May 4th but was reported on the District’s warrants register in April. The Treasurer did not record the transaction until it occurred.
  2. Monthly Budget Report, April 2011  - Commissioner Downer requested that the layout of the budget report be portrait rather than landscape. Commissioner McLeod requested that the account numbers could be left off so that the report would fit on a portrait layout. Ferguson advised the Commissioners she would speak with the software administrator to see how this could be done.

Commissioner McLeod called for an Executive Session at 18:07 for the May Pension and Relief Board meeting.  Regular session resumed at 18:09.

  1. Systems Design Report – No questions.
  2. Grant Update – Final payment has been received for the 2006 SAFER grant. Submissions

Calendar Items and Upcoming Events:

  1. May 21-22, 2011 – Firefighter EMT/PM Written & Physical Testing
  2. June 4-5, 2011 – Firefighter EMT/PM Oral Boards
  3. June 21, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm

Correspondence:

 None

Unfinished Business:

  1. Items pulled from the Consent Agenda—None.
  2. 2010 Annual Report – Draft Review – Commissioner McLeod directed the Board to review the changes to the draft and include it in the June agenda for approval. Commissioner McLeod requested that the SAFER grant and what it is used for is listed in the annual report. Commissioner Downer requested a footnote be added to the 10 year trend graph on page 9 that states the 3 year spike was the result of providing services outside the District.

New Business:      

  1. Railroad Medical Electronic Data Interchange Enrollment Agreement

Commissioner Hill made a motion to approve Chief Brundage to sign the Railroad Medical Electronic Data Interchange Enrollment Agreement, seconded by Commissioner Downer. Motion carried.

  1. Resolution # 2011-04 EMS Authorizing Change of Account for Bank of the Pacific Checking Account

Commissioner Hill made a motion to approve Resolution # 2011-04 Authorizing Change of Account for Bank of the Pacific Checking Account, seconded by Commissioner Downer. Motion carried.

District Chief’s Report (Attached)

1.   Office Manager Report – No report.  

  1. DC Karvia Report – See attached report.
  2. DC Hood Report – No report.
  3. Public Education Coordinator Report – Connie Biggs presented live visual feeds to the current website and statistics. Outlining the information that most users search fore and view on the District website. The District’s Facebook presence keeps in contact with community members and highlights key points of public safety and training, also including services provided by the District and current activities. 

Commissioner Reports:

  1. Commissioner Downer – Nothing to report.
  2. Commissioner Hill – Nothing to report.
  3. Commissioner McLeod – Requested all material to be presented 2 days before the meeting so the Commissioners are not to be blindsided by new information they have not had time to review.              

Good of the Order: Received a thank you card from a grateful citizen, also wanted to congratulate Firefighter Matt Beaulaurier for his recent marriage.

Commissioner McLeod called for an Executive Session at 18:53 to discuss Personnel. No decisions will be made.

Regular meeting resumed at 19:35.

Meeting adjourned at 19:35.

GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

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