Regular Meeting Minutes – April 20, 2010
Posted Under: Commissioner's Minutes
Commissioner Chairman Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. Attendance at the meeting included:
Commissioner Greg McLeod; Commissioner Tom Downer; Commissioner Fred Hill; Fire Chief Jacob Brundage; Division Chief David Hood; Captain Agnes Kakulya; District Secretary Stan Sonntag; Volunteer Captain Kendall Biggs; Office Manager Cheri Jones; Guest RD Williams
Chairman McLeod called for an Executive Session at 18:02 for approximately 2 minutes for the April Pension and Relief Board meeting. Regular session resumed at 18:05.
Chairman McLeod called for an Executive Session with Chief Brundage and the other Board members for approximately 20 minutes to discuss a personnel issue. At 18:25 District Secretary Stan Sonntag was invited to the executive session and Chairman McLeod extended the session for another 30 minutes. Regular session resumed at 18:50.
Motion by Commissioner Hill to accept the resignation of District Secretary Stan Sonntag with a revised effective date of July 16, 2010. Second by Commissioner Downer. Motion carried.
Consent Agenda:
- Minutes of Regular Commissioner’s Meeting held on January 19, 2010 (Revised)
- Minutes of Regular Commissioner’s Meeting held on March 16, 2010
- Minutes of Special Commissioner’s Meeting held on April 2, 2010
- Approval of April 20, 2010 Vouchers / Warrants as follows:
Voucher No. 65100100322 through No. 65100100391 in the amount of $ 79,117.39 (Fire)
Voucher No. 65100100392 through No. 65100100430 in the amount of $ 99,682.40 (EMS)
Voucher No. 65100100431 through No. in the amount of $ 251.51 (Capital)
Voucher No. 65100100432 through No. in the amount of $ 79.53 (Inter. Govt.)
Total vouchers submitted for approval $179,130.83
*Payroll direct deposits are listed as ACH.
*Withholding and Medicare payments payable by direct deposit are listed as EFTPS.
*Oregon withholding by direct deposit is listed as ACH.
Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner Downer. Motion carried.
Guests and Public Comments:
None
Presentations and Special Events:
Kendall Biggs, President of the Pacific County Fire District 1 Firefighters Association provided the Board with an overview of the Association’s finances. He reported that Volunteer Wendy Phelps recently finished an audit of the Association’s financial records and that all accounts are reconciled. He also reported that he and Chief Brundage have met to discuss the receiving of donations and that they have agreed that donations will continue to go to the Association.
RD Williams, representing the North Beach Water District, gave a brief update on water district activities which included information on the flushing program that is currently in process.
Secretary’s Report:
1. Financial Summary of Cash Receipts and Disbursements, March 2010
a. March 23, 2010 Vouchers / Warrants approved as follows:
Voucher No. 65100100307 through No. 65100100321 in the amount of $259,816.86 (includes the invoice for the purchase of one new tender.)
2. Monthly Budget Report, April, 2010 – No questions.
3. Systems Design Report – Commissioner Downer asked if it would be possible to get the Systems Design report formatted so there would be a comparison by month over a 3-year period of time. DC Hood will look into this and report back.
4. Grant Update—Chief Brundage reported that this report represents the current grants. The fourth quarter submittal for the SAFER Grant will be going out soon. Chief Karvia is also looking into a wildland grant for $20,000 with a $2,000 match.
Calendar Items and Upcoming Events – For Information Only:
1. April 23 – Evacuation Drill at Golden Sands
2. May 2 – Loyalty Day Parade
3. May 15 – Bike Rodeo – Ocean Park School
4. May 20 – SW Washington Fire Commissioners Meeting, Toledo
5. May 22 – Live Fire Training, 295th and G Street
6. June 25 and 26 – Relay for Life
Correspondence: None
Unfinished Business:
1. Items pulled from the Consent Agenda—None
2. Surfside Addition—Chief Brundage reported that Captain Weatherby is working on detailed documents to rebid the Surfside Addition.
3. 2010 Commissioner’s Conference – Commissioner McLeod noted that he still has some misgivings about attending this year’s conference. He requested this issue be on the May agenda again for further discussion.
4. Strategic Planning Workshop – The Commissioners requested that Cheri check the calendar and give them some options for a strategic planning workshop.
New Business:
1. Resolution #2010-07 – Disposal of Surplus Property
Motion by Commissioner Hill to approve Resolution #2010-07 to dispose of three copiers as surplus equipment. Second by Commissioner Downer. Motion passed.
Chief’s Report:
Chief Brundage reviewed his report, which is attached as part of these minutes. He requested approval from the Board to purchase new tires for brush truck 2154 in the amount of $4,112.81 (includes sales tax).
Motion by Commissioner Hill to approve the purchase of new tires for 2154 in the amount of $4,112.81, including sales tax. Second by Commissioner Downer. Motion carried.
Division Chief Hood reported that 12 students, including 3 District members, have completed the EMT class that was held in Naselle. Captain Derrey was the lead instructor for this class. These students will be taking the National Registry test sometime in the near future.
Dr. Stephen Hill is reviewing the revised South County EMS Protocols.
The South County EMS Council met recently and DC Hood was elected Chairman of the committee.
DC Hood gave each of the Commissioners one of the Resource Directories that is ready to be printed. The Commissioners suggested selling sponsorships to businesses to offset the cost of printing several thousand. DC Hood and Cheri will look into this.
Human Resource Report:
Cheri Jones went over her written report with the Board, which is attached with the Chief’s report.
Commissioner Reports:
1. Commissioner McLeod – No report.
2. Commissioner Downer – Reported that he had received an e-mail from the WA Fire Chiefs Association regarding charges for service outside of the District. Basically what he found out was that there are a number of ways that District’s are doing this. Commissioner Downer recommended contacting the Fire Commissioners Association or Brian Snure to get a sample policy. He also suggested setting geographical boundaries, i.e. the Ocean Beach School District boundaries and to charge a 50% premium for services provided outside of the District.
3. Commissioner Hill – No report.
Good of the Order: Received thank you notes from Medix and Ilwaco Fire Department for mutual response to a car accident.
The meeting adjourned at 20:15.
GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner
Attest:
CHERI JONES, Recording Secretary