Regular Meeting Minutes – February 16, 2010

This post was written by cbiggs on April 7, 2010
Posted Under: Commissioner's Minutes

Commissioner Chairman Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.

Attendance at the meeting included:
Commissioner Fred Hill
Commissioner Greg McLeod
Commissioner Tom Downer
District Fire Chief Jacob Brundage
District Secretary Stan Sonntag
District Chief of Training Mike Karvia

Others:
Volunteer Alice McGlothin

Chairman McLeod called for an Executive Session at 18:01 to hold the February Pension and Relief Board meeting. The session to last about two minutes. Regular session resumed at 18:02

Consent Agenda:

  1. Minutes of Regular Commissioner’s Meeting held on January 19, 2010.
  2. Approval of February 16, 2010 Vouchers in the amount of $312.963.99.

Commissioner Hill made a motion to approve the Consent Agenda. Second by Commissioner Downer. Motion carried.

Guests & Public Comments: None

Presentations and Special Events: None

Secretary’s Report:

  1. Financial Summary of Cash Receipts and Disbursement – January 2010. No comments.
          a. January’s second batch of vouchers were approved on January 26, 2010 in the amount of $9,652.01. No comments.
  2. Monthly Budget Report for February 2010. No comments.
  3. Systems Design – December Collection Statistics. Commissioner Downer mentioned that being above a collection percentage of 70% was very good.

Commissioner Hill mentioned he liked the board packet documents sent via email being all in one file. He said it made it easy to review the documents.

Calendar Items and Upcoming Events:

1. District’s Annual Awards Banquet – Saturday, March 27th at the Peninsula Senior Center. Information only.

Correspondence: None

Unfinished Business:

1. Items pulled from the consent agenda. None

New Business:

1. Resolution 2010-03 – Authorization to Use EMS Levy Funds – 4th Quarter 2009.

Motion made by Commissioner Hill to approve Resolution 2010-03. Second by Commissioner Downer. Motion carried.

Chief’s Report: Chief’s written report attached.
Chief Brundage requested Board approval to pursue the purchase of a new water tender, as listed in paragraph #3, of his report; not to exceed $255,000.00, including sales tax. Commissioner Downer made a motion to allow Chief Brundage to pursue the purchase of a new water tender with a purchase price not to exceed $255,000.00, including sales tax. Discussion: Chief Brundage noted that he had just learned that there is more than one dealer offering the particular tender he would like to purchase. This will require the District to go through a formal bid process. Commissioner Downer said he would amend his motion to include using the formal bidding process. Second by Commissioner Hill to approve Commissioner Downer’s motion as revised. Motion carried.

  1. DC Karvia Report. Chief Karvia’s written report attached.
  2. DC Hood Report. Teaching an EMT class in Naselle.
  3. Human Resources Report – Cheri was out of the area and unable to attend.

Commissioner Reports:

  1. Commissioner Tom Downer. Commissioner Downer said the generator at his store (Jack’s Country Store) is operational and the store will be able to operate fully, including the gas pumps located in the store parking lot, during a power outage.
  2. Commissioner Fred Hill. Commissioner Hill commented again about how nice it was to have all of the
  3. information sent to him by e-mail in one file.
  4. Commissioner Greg McLeod. No report.

Personnel Information: None

Good of the Order: None

Chairman McLeod called for an Executive Session at 18:15, at the request of Commissioner Downer, to discuss a property issue to last about 10 minutes and to include the Board Members and the Chief.

Regular session was resumed at 18:23.

Commissioner McLeod mentioned that he and Chief Brundage met to discuss District business and the lunch was paid for by Chief Brundage with the District credit card. He asked for the Board’s approval to have the District pay for their lunch. Commissioners Hill and Downer agreed it was okay.

Commissioner McLeod adjourned the meeting at 18:25.

 GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER Commissioner

Attest:

FRED H. HILL, Commissioner

STANLEY E. SONNTAG, District Secretary

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