Regular Meeting Minutes – July 20, 2010

This post was written by cbiggs on August 24, 2010
Posted Under: Commissioner's Minutes

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 1800. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:
Commissioner Greg McLeod; Commissioner Tom Downer; Fire Chief Jacob Brundage; District Secretary Brandy Ferguson; Division Chief Mike Karvia; Division Chief David Hood; Captain Jason Derrey; Firefighter Nick Hansen; Acting Lieutenant Cory Bardonski

Commissioner McLeod made a motion to excuse Commissioner Hill because he was out of town. Seconded by Commissioner Downer. Motion carried.

Commissioner McLeod called for an Executive Session at 18:02 for the July Pension and Relief Board meeting.  Regular session resumed at 18:03.

Consent Agenda:
1.         Minutes of Regular Commissioner’s Meeting held on June 15, 2010
2.         Minutes of Special Commissioner’s Meeting held on June 25, 2010
3.         Approval of July 20, 2010 vouchers in the amount of $185,207.68
             (Voucher #65100100673 through # 65100100765)

Commissioner Downer moved to approve Consent Agenda. Seconded by Commissioner McLeod. Motion carried.

Guests and Public Comments:   None.

Presentations and Special Events:   None.

Secretary’s Report:

  1. Financial Summary of Cash Receipts and Disbursements, May 2010June’s second batch of vouchers was approved on June 25, 2010 in the amount of $2024.61
    (Voucher #65100100666 through #65100100672).                                                                                                    Commissioner Downer moved to approve the vouchers from June 25, 2010 in the amount of $2024.61. Seconded by Commissioner McLeod. Motion carried.
  2. Monthly Budget Report, May, 2010 – No questions.
  3. Systems Design Report – Ferguson explained there were some inconsistencies with the information Systems Design was stating was the issue regarding low deposits.

Chief Brundage updated the Commissioners on the status of Super Rural Medicare Payments on retro claims. Systems Design states that the claims do not need to be re-submitted; Medicare has given suggested the deadline of September 30th to complete all past claims. At this time, the Fire District has not seen claim payments that reflect the Super Rural adjustments. Chief informed the Commissioners that there appeared to be a breakdown in the ability for Systems Design to act in the District’s best interest. Chief Hood informed to follow up with other organizations regarding their relationship with Systems Design. Commissioner Downer requested further information regarding the contract with Systems Design and whether or not they were bonded for the extent of the outstanding fees they are billing for Fire District 1.

Commissioner Downer moved to authorize Chief Brundage to change billing contractors at his discretion. Seconded by Commissioner McLeod. Motion carried.

  1. Grant Update – No new information. No questions.

Calendar Items and Upcoming Events

  1. July 24 & 25, Long Beach Rodeo           

Correspondence: None.

Unfinished Business:

  1. Items pulled from the Consent Agenda—None
  2. Surfside Addition – Chief Brundage reported the stem walls were up and Chris Boggs is requesting a payment of $20,000 as the project is 30% complete and he would like to pay his sub-contractors. Chief Brundage reported that the project should be complete by the end of August. Commissioner Downer moved to authorize Brad Weatherby to determine the percentage of completion and to authorize payment to CSB Construction for $20,000. Seconded by Commissioner McLeod.  Motion carried.  
  3. 2010 Commissioner’s Conference – Commissioner McLeod informed the Board he would not be attending the conference. Chief Brundage requested if he is required to attend that he be dismissed Friday in order to return for in house training. Commissioner Downer plans to attend the conference.
  4. Small Claims Court Issue - Commissioner McLeod is working on a drafted letter for Pacific County. He has not sent anything yet as he is waiting to hear back from Key Bank regarding his request they return the fee. Chief Brundage brought up the issue of the unpaid Fire Protection Agreement for the South Pacific County Administrative Building. Commissioner McLeod suggested the issue be discussed with legal council.  

New Business:      

  1. Resolution 2010-19 Levy Funds 2nd Quarter 2010

Commissioner McLeod moved to approve Resolution 2010-19 Levy Funds 2nd Quarter 2010 in the amount of $17,429.75. Seconded by Commissioner Downer. Motion carried.

Commissioner Downer requested clarification on the definition of “tax payer” and if it was clearly defined in resolution that was referenced.

 District Chief’s Report: (Attached)

Chief Brundage informed the Board of the complications regarding the Burn Permits and multiple agencies enforcing regulations. Commissioners request Chief Brundage organizes a meeting with Mike Schultz from ORCA before the next meeting.

  1. Office Manager Report  - Absent, no information.
  2. DC Karvia Report – No information.
  3. DC Hood Report – EMS Evaluators Class was held June 5th with funds from a grant from EMS Council. A total of 8 Students were in attendance, 5 students were from the Fire District.

Commissioner Reports:

1.   Commissioner McLeod – Has a call in with Key Bank regarding the Bank Fee. McLeod requested that Chief Brundage organize a conference call June 22 at 2:00 pm, with Snure Law Firm regarding the County Building Fire Protection.

2.   Commissioner Hill – Absent.

3.   Commissioner Downer – Suggests a letter from the Board be included in the Annual Report.

Good of the Order: 

1. Chief Brundage has received many positive comments regarding the Union’s involvement with the Relay for Life. The Union has planned an event at the Moose Lodge in Ocean Park on August 21, 2010 to raise funds for medical equipment for the Fire District. Chief Brundage wanted to thank several volunteers who helped out on July 4th, as without their help we would not have been able to meet the needs of all the calls.  

Commissioner McLeod called for an Executive Session at 18:50 for Personnel issues. No decisions will be made.

The meeting adjourned at 19:45.



                                                                                                                                                                 

GREGORY D. McLEOD, Commissioner                       THOMAS L. DOWNER Commissioner       



    ABSENT                                                                        Attest:

FRED H. HILL, Commissioner

                                                                                                                                                                                                                                                                        BRANDY FERGUSON, District Secretary

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