Regular Meeting Minutes – June 15, 2010
Posted Under: Commissioner's Minutes
Commissioner Fred Hill established that a quorum was present and called the meeting to order at 1800.
The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.
Attendance at the meeting included:
Commissioner Fred Hill; Commissioner Tom Downer; Fire Chief Jacob Brundage; Office Manager Cheri Jones; District Secretary Brandy Ferguson; Division Chief Mike Karvia; Division Chief David Hood; Captain Agnes Kakulya; Captain Kendall Biggs; FF/PM David Allsup; FF Kerry Jones; FF Tyler Turpin; FF Forbes Wray
Guests: Debby Jones; Walt & Sophie Platt
Commissioner Hill made a motion to excuse Commissioner McLeod because he was out of town. Seconded by Commissioner Downer. Motion carried.
Commissioner Hill called for an Executive Session at 18:02 for the May Pension and Relief Board meeting. Regular session resumed at 18:05.
Consent Agenda:
1. Minutes of Regular Commissioner’s Meeting held on May 18, 2010
2. Minutes of Special Commissioner’s Meeting held on May 25, 2010
3. Approval of June 15, 2010 vouchers in the amount of $177,664.42
(Voucher #65100100566 through # 65100100623)
*Payroll direct deposits are listed as ACH.
*Withholding and Medicare payments payable by direct deposit are listed as EFTPS.
*Oregon withholding by direct deposit is listed as ACH.
Commissioner Hill moved to approve Consent Agenda. Seconded by Commissioner Downer. Motion carried.
Guests and Public Comments:
Walt & Sophie Platt were present to give some aerial photos of the area to the Fire District.
Presentations and Special Events:
Training Division Chief Karvia presented Fire Fighting helmets to FF Wray, FF Turpin, FF Jones for completing Fire Fighter 1 training. Also announced that FF Hamilton, FF Beaulaurier, FF Lamb successfully completed the Fire Fighter 1 training.
Secretary’s Report:
1. Financial Summary of Cash Receipts and Disbursements, May 2010
May’s second batch of vouchers was approved on May 27, 2010 in the amount of $23,010.70. Voucher #65100100433 through #65100100445.
- Monthly Budget Report, May, 2010 – No questions.
- Systems Design Report – No questions. Brandy Ferguson made a comment that the deposits for May were low due to a glitch in the claims processed through Systems Design that required all Medicare bills to be resubmitted. Commissioner Downer requests the report shows 24 months of information rather than just 12 months (Statistical graph).
- Grant Update – No new information. No questions.
Calendar Items and Upcoming Events:
- June 19 – Memorial Service for Wallace Whitman, Senior Center from 13:00 to 16:00
- June 25 and 26 – Relay for Life – Sign up in main office. Josh Serface is the team captain.
Correspondence:
1. Letter from Enduris – Cheri Jones stated the letter is to inform the Fire District of any changes to rates.
Unfinished Business:
- Items pulled from the Consent Agenda—None
- Surfside Addition – Chief Brundage reported the engineering is done, permits have been filed with the County, awaiting approval.
- 2010 Commissioner’s Conference – Cheri Jones requested clarification from the board if they would be attending the conference and if the District would be submitting for the Management Excellence Award. Commissioner Hill requested that the Annual Report be submitted with the Management Excellence Award. Cheri Jones stated the submission was due by July 1, 2010.
- Small Claims Court Issue - No new information.
New Business:
- 2009 Annual Report – Draft – Cheri Jones requested comments and suggestions for changes to the annual report.
- Annual Insurance Renewal – Cheri Jones received request from Enduris to submit information from the Fire District. Cheri Jones requested guidance from the board if the District will be looking for new insurance coverage; rates are not expected to increase. Commissioner Downer suggests if other companies want to bid, they should be allowed the opportunity.
Commissioner Hill made a motion to submit the insurance information to Enduris with the understanding that if another company wants to bid on it they can. Seconded by Downer. Motion carried.
- Agreement with Ocean Beach School District / Cadet Program – Chief Brundage stated the issue has been tabled as he has requested additional information to be presented to the board.
- POL #303 – Creating and Disbursing District Photos and Electronic Images (New)
Motion by Commissioner Downer to approve Policy #303 – Creating and Disbursing District Photos and Electronic Images. Seconded by Commissioner Hill. Motion carried.
- POL #603 – Meal Reimbursement within the District (Revised)
Motion by Commissioner Downer to approve Policy #603 – Meal Reimbursement within the District. Seconded by Commissioner Hill. Motion carried.
- POL #1106 – Establishing Uniform and Appearance Standards (Revised) –
Motion by Commissioner Downer to approve Policy #1106 – Establishing Uniform and Appearance Standards. Seconded by Commissioner Hill. Motion failed.
Motion by Commissioner Downer to strike the words “baseball style hat” from page 6 of the addendum. Seconded by Commissioner Hill. Motion carried.
- POL #1401 – Establishing Vehicle Safety Standards (Revised) –
Motion by Commissioner Downer to approve Policy #1401 – Establishing Vehicle Safety Standards. Seconded by Commissioner Hill. Motion carried.
District Chief’s Report (attached):
Chief Brundage reported that the Fire Fighter Association agreed to purchase and upgrade the extrication equipment. Part of the quote involves trading in the District’s current tools for the upgraded tools. There is a sole source provider so the District does not need to go out for bid. Captain Biggs was present to represent the Fire Fighter Association. Commissioner Downer suggested that the Fire District authorize the purchase and then have the Fire Fighter Association make a donation to the Fire District for the purchase.
Motion by Commissioner Downer to accept quotation JB0520101-2 Diamond Back Fire Rescue to purchase the extrication tools $28,850.00 not including sales tax. Seconded by Commissioner Downer. Motion carried.
Chief Brundage announced the Fire District would have a booth and display at the Garlic Festival this weekend. The Union is planning to attend the Relay for Life on June 26th. The District will be participating in the July 4th Parade.
Chief Brundage and Commissioner McLeod attended the 911 Administrative meeting, to review the 2011 proposed fees. The current proposal shows a $9000.00 increase in fees to the Fire District. The 911 Administration changed their formula due to the percentage of calls that are related to Fire and Emergency Service calls. The change has not been voted on and would require a unanimous vote to pass.
Office Manager Report:
Cheri Jones has been working on policy updates, annual report. The support division has been assisting with office tasks.
Training Division Report:
Report attached to Chief Brundage’s report. Received the notice that Washington State will pay for a 40 hour IFSAC Hazardous Materials and Awareness class, if the District pays to host the class.
EMS Division Report:
Report attached to Chief Brundage’s report. Graduated 2 EMTs from the recent training. FF/Mechanic Hersey and Support McGlothlin have both passed. Saturday before last, Fire District hosted an EMS Evaluators class that was fully funded by the South Pacific County EMS Council.
Commissioner Reports:
1. Commissioner McLeod – Absent.
2. Commissioner Hill – No report.
3. Commissioner Downer – No report.
Good of the Order:
1. Chief Brundage announced that the firefighters have done a great job with the complex calls in the last few weeks. The public as also expressed their gratitude.
The meeting adjourned at 18:40.
ABSENT
GREGORY D. McLEOD, Commissioner THOMAS L. DOWNER Commissioner
FRED H. HILL, Commissioner
Attest:
BRANDY FERGUSON, District Secretary