Regular Meeting Minutes – May 18, 2010

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 1800. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.

Attendance at the meeting included:
Commissioner Greg McLeod; Commissioner Fred Hill; Fire Chief Jacob Brundage; Division Chief Mike Karvia; Captain Jason Derrey; Acting Lieutenant Cory Bardonski; FF/EMT Nick Hansen; FF/PM Jennifer Vedenoja; District Secretary Brandy Ferguson

Chairman McLeod called for an Executive Session at 18:01 for the May Pension and Relief Board meeting. The session to last about two minutes. Regular session resumed at 18:04.

Motion by Commissioner McLeod to excuse Commissioner Downer because he was out of town. Second by Commissioner Hill. Motion carried.

Consent Agenda -

1. Minutes of Regular Commissioner’s Meeting held on April 20, 2010

2. Minutes of Special Commissioner’s Meeting held on May 4, 2010

3. Approval of May 18, 2010 vouchers in the amount of $186,235.18

(Voucher #65100100447 through # 65100100549)

*Payroll direct deposits are listed as ACH.
*Withholding and Medicare payments payable by direct deposit are listed as EFTPS.
*Oregon withholding by direct deposit is listed as ACH.

Guests and Public Comments: R.D. Williams from the North Beach Water District invited the Fire District to participate in a workshop June 7th, regarding flushing / flow testing of fire hydrants. Need to clarify who is responsible either the Water District or Fire District.

Presentations and Special Events - None.

Secretary’s Report -

1. Financial Summary of Cash Receipts and Disbursements, February 2010
April’s second batch of vouchers were approved on April 27, 2010 in the amount of $23,010.70. Voucher #65100100433 through #65100100445.

2. Monthly Budget Report, May, 2010 – No questions.

3. Systems Design Report – No questions. Commissioner McLeod requested an executive session at the June 15, 2010 meeting to discuss reports at Commissioner Downer request.

Grant Update – A clerical error on the report was explained, the correct SAFER Amount Remaining was $29,271.98.

Calendar Items and Upcoming Events -

1. May 22 – Live Fire Training, 295th and G Street

2. May 25 – Strategic Planning Workshop – Station 1 from 18:00 to 20:00

3. June 25 and 26 – Relay for Life – Sign up in main office. Josh Serface is the team captain.

Correspondence - None.

Unfinished Business -

1. Items pulled from the Consent Agenda—None

2. Surfside Addition – Contractor bid packets were handed out and 4 bids were returned. CSB Construction was the lowest bid at $66,836.00.

CSB Construction           $66,836.00
DPR                                      $68,261.86
Summit Holmes NW      $69,900.75
Wirkkala Construction $95,895.65

Motion by Commissioner Hill to accept the lowest bid. Second by Commissioner McLeod. Motion carried.

3. 2010 Commissioner’s Conference – Commissioner McLeod discussed holding budget planning workshops locally. Commissioner Hill suggested the conference would provide good information for budget planning. Commissioner McLeod agreed to go to the conference and work on the budget there.

4. Rescind April 20, 2010 Motion to Purchase New Tires for 2154 – Chief Brundage informed the Commissioners that Les Schwab was not willing to honor previous bid for tires. Commissioner Hill tabled the motion to rescind.

New Business -

1. Resolution #2010-18 Authorizing Use of EMS Levy Funds – First Quarter 2010
Motion by Commissioner Hill to approve Resolution #2010-18 Authorizing Use of EMS Levy Funds for First Quarter 2010. Second by Commissioner McLeod. Motion carried.

2. Discussion Regarding Overdraft Fees of $48.00 on Public Sector Statement, April 30, 2010
Commissioner McLeod conferred with Brian Snure and was informed that the District could ask for the fee returned, or sue the Pacific County Treasurer for the fee in small claims court.

Motion by Commissioner Hill to approve Commissioner McLeod to represent Pacific County Fire District 1 in small claims court. Second by Commissioner McLeod. Motion carried.

District Chief’s Report - (See Chief’s Report to be included as part of these minutes.)

2. DC Hood Report – Absent, teaching EMT class.

3. DC Karvia Report – report attached to Chief Brundage’s report.

Commissioner Reports –

1. Commissioner McLeod – Met with 911 Administration regarding the allocation formula for dispatch services. The change will be a disadvantage to Fire District 1 to approximately $27,000. The change in call volume has increased from 10% for Fire & EMS to 15%. Need to rewrite the Inter-Local Agreement and spread the fees out to other EMS providers.

2. Commissioner Hill – No report.

3. Commissioner Downer – Absent.

Good of the Order -

1. Chief Brundage announced good job to the District personnel involved in the Loyalty Days parades. He congratulated FF/PM Hamilton on successfully completing his probationary period and welcomed new volunteer James Aiken to the Fire District. The Ocean Park Chamber of Commerce has asked the Fire District to assist with the community bonfire on Labor Day weekend.

Chairman McLeod called for an Executive Session at 18:30 to discuss a personnel issue. The session to last about fifteen minutes. Regular session resumed at 18:45.

The meeting adjourned at 18:46.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER Commissioner – absent

FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary