Regular Meeting Minutes – October 21, 2009

Chairman Greg McLeod established that a quorum was present and called the meeting to order at 1800. The meeting was held at Station 21-1, located at 26109 Ridge Avenue, Ocean Park.

 In Attendance:

• Commissioner Greg McLeod
• Commissioner Fred Hill
• Commissioner Tom Downer
• Fire Chief Jacob Brundage
• Division Chief David Hood
• Division Chief Mike Karvia
• District Secretary Stan Sonntag
• Captain Agnes Kakulya
• FF/PM David Lamb
• Office Manager, Cheri Jones
• Volunteer Lieutenant Bob Haskin

Chairman McLeod called for an executive session at 18:01 for the Pension and Relief monthly meeting. Regular session resumed at 18:06.

Consent Agenda

1. Minutes of Regular Commissioner’s Meeting held on September 15, 2009…
2. Voucher Approval, District Bills in the amount of $195,784.89.

Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner Downer. Motion carried.

 Guests and Public Comments: None

Presentations and Special Events: None

Secretary’s Report

1. Financial Summary of Cash Receipts and Disbursements – September 2009 – September’s second batch of vouchers were prepared on September 24, 2009 in the amount of $5,539.51 as reported in the Financial Summary. No questions from the Commissioners.
2. Monthly Budget Report, October 2009 – There were no questions.
3.  Systems Design Report, August 2009 – No questions or comments from the Board.

 Calendar Items and Upcoming Events

1. 2009 Annual Commissioner’s Conference – The three Commissioners and Chief Brundage will be leaving on October 21st for the conference in Spokane.
2. American Legion Safety Awards Banquet – FF/PM Jennifer Vedenoja will receive this year’s Safety Award at the annual banquet to be held on October 21st.
3. Annual Halloween Party, October 31, 2009 – For information only.

Unfinished Business

1. Items pulled from the consent agenda. None.
2. Website / Newsletter – Chief Brundage gave the Board an update on the progress to get the webcam, weather station, and website up and running. The equipment is here and setup, Connie has been researching options to be able to manage our own website as well as security or public record issues should the District decide to look into the use of Facebook or Twitter as another communication avenue. Commissioner Downer recently attended a workshop on social networking, so he shared some of the information from the training he received.

New Business

 1. Budget Hearing – The required Notice of Budget Hearing was published in the Chinook Observer on October 7th and 14th. Commissioner McLeod asked for any comments from those present at the meeting regarding the District’s budget. There were no comments or questions.

• Resolution #2009-14- Increase in Real Property Tax – Fire Levy – Motion by Commissioner Hill to approve Resolution #2009-14 as presented. Second by Commissioner Downer. Motion carried.
• Resolution #2009-15 – Increase in Real Property Tax – EMS Levy – Motion by Commissioner Hill to approve Resolution #2009-15 as presented. Second by Commissioner Downer. Motion carried.
• Resolution #2009-16 – 2010 Budget Adoption – Motion by Commissioner Hill to approve Resolution #2009-15 as presented. Second by Commissioner Downer. Motion carried.

2. Resolution #2009-17 – Access to Public Records – This resolution supersedes Resolution 2000- 10 because of a change in the State RCW’s. Motion by Commissioner Hill to approve Resolution 2009-17 as presented. Second by Commissioner Downer. Motion carried.

3. Policy #103 – Access to Public Records (Revised) – Motion by Commissioner Hill to approve Policy #103 as revised. Second by Commissioner Downer. Motion carried.

Chief’s Report (See attached report to be included as part of these minutes.) – Chief Brundage also noted that the District participated in the recent Coastal Crest exercise. There was also participation from the amateur radio group, and some CERT team members. Administrative staff made phone contact with all District members, vehicle were moved to designated locations, contact was made with the Sheriff’s department, and personnel were evacuated.

1. Division Chief Karvia – The District will be hosting a National Fire Academy course, Strategy and Tactics for Initial Company Operations (STICO) class on October 23 and 24. A live fire training exercise is planned for November 15th at 164th and the highway.
2. Division Chief Hood – Is evaluating the need for an EMT class. Has also been discussing some joint EMS training classes with Raymond.
3. Office Manager Cheri Jones – Handed out copies of the most recent draft of the Strategic Plan. Has been very involved in researching medical benefit options. Attended the recent Volunteer Recruitment and Retention meeting. Lots of good discussion and ideas from this meeting. Will be participating on District’s team during Union negotiations. Enduris has reviewed and returned the draft of the Employee Handbook. Will have ready for the November Board meeting. Reported on Fire Prevention Week. Connie did an excellent job of organizing resources and personnel for this week long event.

Commissioner’s Report

1. Commissioner McLeod – No report.
2. Commissioner Hill – No report.
3. Commissioner Downer – No report.
   

Good of the Order: None

Meeting adjourned at 1915.

GREGORY D. MCLEOD, Commissioner; THOMAS L. DOWNER, Commissioner

Attest:

FRED H. HILL, Commissioner; CHERI JONES, Recording Secretary