Regular Meeting – October 18, 2011

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 18:00. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.  Attendance at the meeting included:

Commissioner Greg McLeod,Commissioner Fred Hill, Fire Chief Jacob Brundage, District Secretary Brandy Ferguson, Division Training Chief Mike Karvia, Division EMS Chief David Hood, Public Education Coordinator Connie Biggs, Firefighter David Lamb, Firefighter Nick Hansen

Consent Agenda:

1. Minutes of Regular Commissioner’s Meeting held on September 20^th, 2011
2. Minutes of Special Commissioner’s Meeting held on October 7^th, 2011
3. Approval of September 30^th, 2011 vouchers in the amount of $17,194.31
   (Voucher #1109103 through #1109111)
4. Approval of October 18^th, 2011 voucher in the amount of $229,532.14
   (Voucher #1110000 through #1110107)

Commissioner Downer made a motion to approve Consent Agenda, seconded by Commissioner Hill. Motion carried. 

Commissioner McLeod called for an Executive Session at 18:01 for Pension and Relief Board meeting.  Regular session resumed at 18:02.

Presentations and Special Events:           

Guests and Public Comments: None

Secretary’s Report

1. Financial Summary of Cash Receipts and Disbursements, September 2011 – No questions.

Commissioner McLeod reminded the Board that at the last meeting they had approved for Chief Jacob Brundage to sign the agreement with Cheri Jones. Commissioner McLeod stated he was the one who signed the agreement and asked the Board if they needed a motion for that action. Commissioner Hill state no, Commissioner Downer agreed.

1. Monthly Budget Report, September 2011  - No questions.
2. Systems Design Report – Commissioner Downer noted that the Disallowed portion of the ambulance billing is approximately 20% and discussion follows stating that it will more than likely increase.
3. Grant Update – No questions.

Calendar Items and Upcoming Events

1. October 18, 2011 – Fire Commissioners Board Meeting, Station 1, 6pm
2. October 26 – 29, 2011 – WA Fire Commissioners’ Conference 2011
   1. Commissioner Hill will be in attendance at the Conference
   2. October 31, 2011 – Halloween Party
   3. November 3, 2011 – Budget Workshop/Public Hearing for Budget
      1. Commissioner Downer stated the Assessor’s office is devaluing the Assessed Valuations we need to watch our levy dollars. Also need to pay attention to the City of Long Beach as they are inquiring into a Parks & Recreation Department.
      2. November 15, 2011 – Fire Commissioner’s Board Meeting, Station 1, 6pm
         1. Public Hearing for 2012 Budget Approval / Certification
         2. December 2011 – It was said to ask Doug Knutzen for the date of the Annual Association Christmas Party.

Correspondence:  

Unfinished Business

1. Items pulled from the Consent Agenda—None.

New Business 

1. Resolution #2011-08 Authorize the Use of EMS Levy Funds – 3^rd Quarter 2011

Commissioner Hill made a motion to approve Resolution #2011-07 Surplus Property, seconded by Commissioner Downer. Motion carried.

District Chief’s Report (Attached) Chief Brundage announced that he and the Long Beach Fire Department are working on a joint training for Firefighting Operations and Communications. On October 26^th, the Annual American Legion Awards will be taking place and Public Education Coordinator Connie Biggs will be receiving a civilian of the year award.

1. DC Karvia Report – The Fire District hosted a NFA Leadership I class with 35 total students from 16 different departments. The class was a huge success and the Leadership II class will be scheduled in April 2012.

Commissioner McLeod announced that he had received a thank you card for Division Chief Karvia and the Cadets for their help with loading a safe.

1. DC Hood Report – Ocean Park Firefighter Association has offered to pay for a 3^rd Lifepak 15. The machine comes fully loaded with CO2-oximeters in them, refurbished. The Association also approved the expenses for Lani Grabast to attend  a Moulage Training in Carson City Nevada.
2. Public Education Coordinator Report – (Attached)

Commissioner Reports

1. Commissioner Downer – Stated that Pacific County Fire District #2 (Chinook) has requested assistance for training. Division Chief Karvia said he is working with Chinook and also has a meeting with Raymond Fire Department regarding training as well. Commissioner Downer commented that it is good for the District to be recognized as the place to go to for training.
2. Commissioner Hill – Announced that he cleared out a road by removing brush from the 168^th property. He stated there was a lot of gorse on the property and wondered if the County would assist property owner’s in controlling the noxious weed. Chief Brundage stated he would look into the problem.
3. Commissioner McLeod – Stated that he and Chief Brundage attended the 911 meeting and the Fire District amount will be increasing $6,000 dollars based on the new calculation method. Commissioner McLeod also announced that he has signed the final document with Cheri Jones for the termination of her contract. There were some revisions that the District will just need to wait to pass.  

Good of the Order: No report.

Commissioner McLeod called for an Executive Session at 18:37 to discuss Personnel Contracts. No decisions will be made.

Meeting adjourned at 19:00. 

                                                                        
GREGORY D. McLEOD, Commissioner

                                                                          
THOMAS L. DOWNERCommissioner

                                                                         
FRED H. HILL, Commissioner

Attest:

                                                                         
BRANDY FERGUSON, District Secretary