Special Meeting Minutes – May 4, 2010

Commissioner Greg McLeod established that a quorum was present and called the meeting to order at 1600. The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640. A special meeting notice was posted and distributed on April 30, 2010.

Attendance at the meeting included:

Commissioner Greg McLeod; Commissioner Tom Downer; Fire Chief Jacob Brundage; Office Manager Cheri Jones; Administrative Asst. Brandy Ferguson

Motion by Commissioner Downer to excuse Commissioner Hill because he was out of town. Second by Commissioner McLeod. Motion carried.

Chairman McLeod called for an Executive Session at 1601 to discuss a personnel issue for approximately 10 minutes.

Regular session resumed at 1609.

Motion by Commissioner Downer to re-assign District Secretary Stan Sonntag temporarily as Administrative Assistant / Finances effective May 1, 2010. In addition, Mr. Sonntag’s administrative leave to be extended until the Board’s regular meeting on May 18, 2010 at which time the Board will review the internal financial review findings. Second by Commissioner McLeod. Motion carried.

Calendar Dates and Upcoming Events – For Information Only

1. May 15 – Bike Rodeo – Ocean Park School
2. May 20 – SW Washington Fire Commissioners Meeting, Toledo
3. May 22 – Live Fire Training, 295th and G Street
4. May 25 – Strategic Planning Workshop – 6-8 p.m., Station 21-1
5. June 25 and 26 – Relay for Life

Other District Business

1. Resolution #2010-08 – Appointment of District Secretary
Motion by Commissioner Downer to approve Resolution #2010-08 – Appointment of Brandy Ferguson to the position of District Secretary. Second by Commissioner McLeod. Motion carried.

2. Oath of Office – District Secretary
Commissioner McLeod administered an Oath of Office to Brandy Ferguson. Shelly Noyes, The Bank of Pacific, was present to notarize the Oath which will be forwarded to the Pacific County Auditor’s Office.

3. Resolution #2010-09 – Appointment of Auditing Officer
Motion by Commissioner Downer to approve Resolution #2010-09 – Appointment of Brandy Ferguson as Auditing Officer. Second by Commissioner McLeod. Motion carried.

4. Resolution #2010-10 – Appointment of Investment Officer (Void Resolution 1999-4)
Motion by Commissioner Downer to void Resolution #1999-4. The District does not need to appoint an Investment Officer because that is a service provided by the Pacific County Treasurer’s office. Second by Commissioner McLeod. Motion carried.

5. Resolution #2010-11 – Appointment of Petty Cash Custodian
Motion by Commissioner Downer to approve Resolution #2010-11 – Appointment of Cheri Jones, Office Manager as Petty Cash Custodian. Second by Commissioner McLeod. Motion carried.

6. Resolution #2010-12 – Amendment to Resolution Authorizing Issuance and Signatories of Warrants
Motion by Commissioner Downer to approve Resolution #2010-12 – Authorizing signatories for the Security State Bank warrant account. Second by Commissioner McLeod. Motion carried.

7. Resolution #2010-13 – Authorizing Signatories – Security State Bank
Motion by Commissioner Downer to approve Resolution #2010-13 – Authorizing signatories for the Security State Bank direct deposit account. Second by Commissioner McLeod. Motion carried.

8. Resolution #2010-14 – Key Bank MasterCard Account Revision
Motion by Commissioner Downer to approve Resolution #2010-14 – Authorizing signatories for the Key Bank MasterCard account. Second by Commissioner McLeod. Motion carried.

9. Resolution #2010-15 – Appointing Agent to Receive Claims against District
Motion by Commissioner Downer to approve Resolution #2010-15 – Appointing Brandy Ferguson, District Secretary as the Agent to receive claims against the District and Cheri Jones, Office Manager, as Alternate Agent. Second by Commissioner McLeod. Motion carried.

10. Resolution #2010-16 – Appointment of Advanced Travel Fund Custodian
Motion by Commissioner Downer to approve Resolution #2010-16 – Appointing Brandy Ferguson, District Secretary as Custodian of the Advanced Travel Checking Account held at Keybank. Second by Commissioner McLeod. Motion carried.

11. Resolution #2010-17 – Appointment of Revolving Checking Account Custodian
Motion by Commissioner Downer to approve Resolution #2010-17 – Appointing Brandy Ferguson, District Secretary as Custodian of the Revolving Fund Checking Account held at The Bank of Pacific. Second by Commissioner McLeod. Motion carried.

12. Employment Agreement – Brandy Ferguson
Motion by Commissioner Downer to approve the Employment Agreement between Pacific County Fire District 1 and Brandy Ferguson, District Secretary effective May 1, 2010 and to authorize Chief Brundage to sign the Agreement on behalf of the Board. Second by Commissioner McLeod. Motion carried.

The meeting adjourned at 1630.

GREGORY D. McLeod, Commissioner

FRED H. HILL, Commissioner

THOMAS L. DOWNER Commissioner

Attest:

CHERI JONES, Recording Secretary