Commissioner Greg McLeod; Commissioner Fred Hill; Commissioner Tom Downer; Fire Chief Jacob Brundage; District Secretary Brandy Ferguson; Office Manager Cheri Jones; Firefighter Gregory Griffith; Firefighter Mike DeConto; Acting Lieutenant Cory Bardonski; Intern Firefighter Tyler Turpin

Commissioner McLeod called for an Executive Session at 18:01 for the December Pension and Relief Board meeting.  Regular session resumed at 18:03.

Consent Agenda:

1. Minutes of Regular Commissioner’s Meeting held on November 16, 2010
2. Minutes of Special Commissioner’s Meeting held on December 1, 2010
3. Approval of November 22, 2010 vouchers in the amount of $4132.08
   (Voucher #1011103 through # 101011111)
4. Approval of December 2, 2010 voucher in the amount of $27,210.19
   (Voucher #1012001)
5. Approval of December 21, 2010 vouchers in the amount of $204,140.04
   (Vouchers #1012002 through #1012101)

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried.

Guests and Public Comments:

1. AFLAC Payroll Account Acknowledgement – Virginia Knopski requests the agreement be signed by the board stating that the District will not pay the premiums for the AFLAC policies the employees select.

Commissioner Hill made a motion to approve Commissioner McLeod to sign the agreement, seconded by Commissioner Downer. Motion carried.

Presentations and Special Events:

Secretary’s Report:

1. Financial Summary of Cash Receipts and Disbursements, November 2010 – McLeod requested clarification in the information gap between what District reports as revenue and what the County Treasurer is recording as District revenue. Ferguson advised the Commissioners the Treasurer will not enter the EFT deposits until the paper statement is received. There is an issue with the Treasurer gaining online access to view the accounts and Ferguson is not sure if it is the Treasurer or Key Bank holding up the process. Commissioners directed Ferguson to follow up with Brian Snure on the matter.

1. Monthly Budget Report, December, 2010  - No questions
2. Systems Design Report  - November is the highest monetary amount for transports billed. Commissioner Downer questioned if the proportions of insurance coverage’s remained consistent with the increase in calls. Chief Brundage stated the number of patients with Medicare and private insurance remains consistent and the number of uninsured patients is low but consistent to previous months.
3. Grant Update – SAFER reimbursement of $7153.33 has been submitted and is pending approval by FEMA.

Calendar Items and Upcoming Events:

1. December 23^rd, Toys For Tots delivery to local families along with food baskets donated by the Union.

Correspondence:

Unfinished Business:

1. Items pulled from the Consent Agenda—None.

New Business:

1. Resolution #2010-27 Surplus Property

Commissioner Hill made a motion to approve Resolution #2010-27 Surplus Property, seconded by Commissioner Downer. Motion carried.

1. Resolution #2010-28 Surplus Historical Non Business Documents

Commissioner Hill made a motion to approve Resolution #2010-28 Surplus Historical Non Business Documents, seconded by Commissioner Downer. Motion carried.

1. Medical Insurance Coverage for Employees

McLeod suggested the District stay with the current insurance policy. Ferguson explained the possibility of fluctuation with a trust pool insurance. Commissioner Downer stated the 12% increase in insurance premiums was better than most employers were provided. No action was taken.

District Chief’s Report (Attached)

Chief Brundage discussed the additional properties which would be billed for 2011 Fire Protection services, to include Leadbetter Farms, Visitor’s Bureau, Cape Disappointment and the Surfside Golf Course.

Commissioners questioned if Leadbetter Farms should be under a contract or if the District should see about annexing the property. It was decided at this time to contract with Leadbetter Farms for Fire Protection services and readdress annexation at a later date.

Commissioner Downer suggested that if the District had an Impact Assessment based on the County’s Comprehensive Plan would help protect the District from exposure to liability.

Chief Brundage informed the Commissioners of the quotes for the remount of the salvaged ambulance, one Dodge chassis for $79,800.00 and a Ford chassis for $67,700.00. Discussion followed.

Commissioner Hill moved to approve Chief Brundage to remount the salvaged ambulance on the Dodge chassis for $79,800.00 plus tax, seconded by Commissioner Downer.  Motion carried.

1.         Office Manager Report  - Looking into the LNI retro program. The training books have been sent to the printers.

2.         DC Karvia Report – Absent, no information.

3.         DC Hood Report – Absent, no information.

Commissioner Reports

1. Commissioner Downer – No information.
2. Commissioner Hill –  No information.
3. Commissioner McLeod – Requested less paper in the emailed board packets.

Good of the Order:  Chief Brundage thanked the Seaview Association for hosting a successful annual Seaview Christmas Party. And the Ocean Park Association for purchasing two sets of vehicle stabilization struts for the District.

Commissioner McLeod called for an Executive Session at 18:345 for 30 minutes to discuss Contracts. Regular board meeting resumed at 19:22.

Commissioner McLeod motioned to approve Merit Pay of $4000.00 for Chief Brundage, Commissioner Downer moved, seconded by Commissioner Hill. Motion carried.

Commissioner McLeod motioned to approve Merit Pay of $4000.00 for Division Chief Karvia, Commissioner Downer moved, seconded by Commissioner Hill. Motion carried.

Commissioner McLeod motioned to approve Merit Pay of $2000.00 for District Secretary Ferguson, Commissioner Downer moved, seconded by Commissioner Hill. Motion carried.

Chief Hood opted out of Merit Pay increase in lieu of EMS equipment.

Commissioner Downer moved to direct Chief Brundage to sign employment contract for Cheri Jones, seconded by Commissioner Hill. Motion carried.

Meeting adjourned at 19:30.

GREGORY D. McLEOD, Commissioner

THOMAS L. DOWNER Commissioner       

FRED H. HILL, Commissioner

Attest:

BRANDY FERGUSON, District Secretary

Regular Meeting – December 21, 2010 is a post from: Pacific County Fire District No. 1

Commissioner Greg McLeod, Commissioner Fred Hill, Commissioner Tom Downer, Fire Chief Jacob Brundage, Division Chief David Hood, District Secretary Brandy Ferguson, Office Manager Cheri Jones

Commissioner McLeod called for an Executive Session at 17:00 to discuss Personnel Issues. 
Regular session resumed at 17:26.

Guests and Public Comments: None.

Presentations and Special Events: None

New Business:
 
District Chief’s Report – Chief Brundage requested the Board’s approval to purchase a 2008 Dodge Ram Pick Up from McCord Brothers for $24,900.00 plus sales tax.
Commissioner Hill moved to approve the purchase of a 2008 Dodge Ram Pickup from McCord Brothers for #24,900.00 plus sales tax, seconded by Commissioner Downer. Motion carried.

Commissioner Reports:
1. Commissioner Downer – has heard nothing but good things about the District’s involvement with the Christmas Tree Lighting, kudos to all who participated.
2. Commissioner Hill – No information to report
3. Commissioner McLeod – No information to report.

Good of the Order: 

Meeting adjourned at 17:31.
              
GREGORY D. McLEOD, Commissioner
THOMAS L. DOWNER Commissioner 
FRED H. HILL, Commissioner
Attest: BRANDY FERGUSON, District Secretary
    
Certified to be the original minutes of December 1, 2010.

Special Meeting – December 1, 2010 is a post from: Pacific County Fire District No. 1

The meeting was held at Station 1, located at 26109 Ridge Avenue, Ocean Park, WA 98640.

Attendance at the meeting included: Commissioner Fred Hill, Commissioner Tom Downer, Fire Chief Jacob Brundage, Division Chief Mike Karvia, District Secretary Brandy Ferguson, Office Manager Cheri Jones. Commissioner Hill excused Commissioner McLeod from the meeting.

Commissioner Hill called for an Executive Session at 18:01 for the September Pension and Relief Board meeting. Regular session resumed at 18:04.

Consent Agenda:

1.Minutes of Regular Commissioner’s Meeting held on October 19, 2010
2.Approval of November 16, 2010 vouchers in the amount of $256,336.51 (Voucher #1011001 through # 101011102)

Commissioner Hill made a motion to approve Consent Agenda, seconded by Commissioner Downer. Motion carried.

Guests and Public Comments: None.

Presentations and Special Events:

1. Mystery Tin Box – Commissioner Hill directed Office Manager Jones to take care of contents. Originals need to stay with the District and the personal information is to be released to the family. Jones suggested the District could loan some of the documents to the Museum. Commissioners would like to verify if that is acceptable and what action would need to take place. DS Ferguson will research with archives regarding the procedure.

Secretary’s Report:

 1. Financial Summary of Cash Receipts and Disbursements, October 2010
     a. Vouchers were approved on October 28, 2010 in the amount of $5,358.60 (Vouchers #1010098 through #1010103)
2. Monthly Budget Report, October, 2010 – No questions.
3. Systems Design Report – Secretary Ferguson advised she had just received the monthly report from Systems minutes before the meeting and could not verify the accuracy of the contents.
4. Grant Update – No new updates.

Calendar Items and Upcoming Events:

1. December 12 – Christmas Party @ 4 pm, Seaview Station
2. Strategic Plan Meeting – Office Manager Jones suggested the District set a date to review the plan and develop goals. Commissioner Hill requested the meetings take place sooner in the day.

Correspondence:

1. Vertical Evacuation Site – Informational

Unfinished Business:

1. Items pulled from the Consent Agenda—None.
2. Employee Handbook – The handbooks were released to Enduris for review and have been returned with changes and are included in the Commissioner packets for review. Item tabled until next meeting.

New Business:

1. Public Hearing – 2011 Budget Notice was published, no action to be taken at this meeting. Public Hearing rescheduled for November 16th Board Meeting.
2. Policy # 1106 – Establishing Uniform and Appearance Standards Policy was approved in June 2010 and just needs to be signed.
3. Policy # 1119 – Establishing Standards for Performance Evaluations Policy was tabled some time ago, the evaluation form has been revised by a group from the leadership training. Chief stated the form now included objective and subjective information. Commissioner Downer moved to approve Policy #1119 Establishing Standards for Performance Evaluations, seconded by Commissioner Hill. Motion carried.
4. Public Hearing for 2011 Budget Public hearing opened at 18:15, no comments were made by the audience. Public hearing closed at 18:16. Commissioner Downer moved to approve Resolution 2010-23 for 2011 Fire Levy, seconded by Commissioner Hill. Motion carried. Commission Downer moved to approve Resolution 2010-24 for 2011 EMS Levy, seconded by Commissioner Hill. Motion carried. Commissioner Downer moved to approve Resolution 2010-25 for 2011 Budget, seconded by Commissioner Hill. Motion carried.
5. Resolution # 2010-26 – Adopting the Pacific County All Hazard Mitigation Plan Chief Brundage explained the All Hazard Mitigation Plan is a program through FEMA that identifies hazards that may hurt or hinder delivery of public services. This includes man-made or natural disasters. The District in included in the All Hazard Mitigation Plan. If the Plan is adopted the District will become eligible to compete for grants for Mitigation Services. The Plan is filed with the Washington Emergency Management. Commissioner Hill made a motion to approve 2010-26 Adopting the Pacific County All Hazard Mitigation Plan, seconded by Commissioner Downer. Motion carried.
6. Policy # 304 Establishing Appropriate Use of Social Media Commissioner Downer requested where the requirement for this policy was generated. Chief Brundage stated the information came from Snure Law offices and that Brian Snure may have more information as to the requirements necessary to insure patient privacy on scene regarding social media. Office Manager Jones will report an update at the next meeting.
7. Policy # 1005 Granting Sick Leave Commissioner Downer requested wanted to know what was trying to be achieved with this policy change. Commissioner Hill tabled this policy until next meeting.
8. Policy # 1115 Maintaining Personnel Records Commissioner Hill tabled this policy until next meeting.
9. Policy # 1406 Infectious Disease Control Program Commissioner Hill tabled this policy until the next meeting.

Fire Chief’s Report (Attached) – Chief Brundage announced that the Fire District and Ocean Park Chamber of Commerce were partnering in the Christmas Tree Lighting Event this year. The State Auditor visit was normal with informal issues. The Auditors state the wages were paid incorrectly among other issues that Secretary Ferguson is researching. Through federal resources at Department of Natural Resources a large truck available that would be able to assist with dune fires. This is a heavy truck that holds more than 200 gallons of water and the purchase and transport would be reimbursable at 50% cost through a federal grant. The approximate cost is $20,000 and the cost to transport estimated at $1,200.00 to $1,500.00. Chief Brundage requested permission to purchase the truck. Commissioner Hill and Commissioner Downer approve Chief to pursue purchase of the heavy truck.

Office Manager Report – Report is in packet and includes details about the submitted policy changes.

DC Karvia Report – Hazardous Materials Operations class was well attended. There were 12 students who took and passed the practical. Saturday was a Live Fire Burn, there were 28 present and it was the first burn that involved burning two houses at once. The Life Fire Burn was attended by the a few of the Raymond Volunteer Firefighters.

DC Hood Report – Absent, no information to report.

Commissioner Reports:
1. Commissioner Downer – Requested from Chief Brundage if any further information was available regarding the sprinkler on the primary stations. Also requested that Chief Brundage review the private cell phone use policy as it still needs review.
2. Commissioner Hill – Attended the 2010 Washington Fire Commissioners Association Conference and brought back some information that was distributed to the other Commissioners.
3. Commissioner McLeod – Absent, no information.

Good of the Order: Chief Brundage announced that Public Education Coordinator Connie Biggs was accepted to the Community Emergency Response Team “Train the Trainer” program in Maryland. She will attend the training in January 2011.

Commissioner Hill called for an Executive Session at 18:38 for 10 minutes to discuss Contracts. Regular board meeting resumed at 18:59. Meeting adjourned at 19:00.

Signed:  THOMAS L. DOWNER, Commissioner
                 FRED H. HILL, Commissioner

Absent: GREGORY D. McLEOD, Commissioner

Attest:    BRANDY FERGUSON, District Secretary

Certified to be the original minutes of November 16, 2010.

Regular Meeting – November 16, 2010 is a post from: Pacific County Fire District No. 1

In Attendance:

• Commissioner Greg McLeod
• Commissioner Tom Downer
• Fire Chief Jacob Brundage
• District Secretary Stan Sonntag
• Office Manager, Cheri Jones

Chairman McLeod called the meeting to order at 1707. Commissioner Hill was excused.

Consent Agenda

1. Approval of December 29, 2009 Vouchers in the amount of $27,911.59. Motion by

Commissioner Downer to approve the payment of the December 29 vouchers in the amount of

$27,911.59. Second by Commissioner McLeod. Motion carried.

Other Business

1. 2010 Budget Approval – Motion by Commissioner Downer to approve the 2010 Budget in the amount of $2,676,623.18. Second by Commissioner McLeod. Motion carried.
2. Contract Between PCFD1 and Local #3999 – Motion by Commissioner Downer to approve the proposed Contract between PCFD1 and Local #3999 effective January 1, 2010 and December 31, 2011. Second by Commissioner McLeod. Motion carried.

 Meeting adjourned at 1910.

 GREGORY D. MCLEOD, Commissioner; THOMAS L. DOWNER, Commissioner

Attest:

 (Excused)

 FRED H. HILL, Commissioner; CHERI JONES, Recording Secretary

Special Meeting Minutes – December 29, 2009 is a post from: Pacific County Fire District No. 1

 Attendance:

• Commissioner Greg McLeod
• Commissioner Fred Hill
• Commissioner Tom Downer
• Fire Chief Jacob Brundage
• Division Chief David Hood
• Division Chief Mike Karvia
• District Secretary Stan Sonntag
• FF/PM Jeff Archer
• Office Manager, Cheri Jones

 Chairman McLeod called for an executive session at 18:03 for the Pension and Relief monthly meeting. Regular session resumed at 18:05.

Consent Agenda

1. Minutes of Regular Commissioner’s Meeting held on November 17, 2009.

Voucher Approval, District Bills in the amount of $160,409.94.

Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner Downer. Motion carried.

 Guests and Public Comments: None

Presentations and Special Events:

Firefighter/Paramedic Mike DeConto made a presentation to the Board on the Peer Fitness Training that he recently attended. The Union and Fire District 1 jointly funded this training opportunity. Mike will be working to establish individual fitness programs using all elements of a wellness program, i.e., behavioral, medical screenings, fitness evaluations/assessments, physical fitness, and nutrition.

Secretary’s Report

1. Financial Summary of Cash Receipts and Disbursements – November 2009 – It was noted that the District’s cash position is good at this time. November’s second batch of vouchers was prepared on November 24, 2009 in the amount of $7,907.65. There were no questions.
2. Monthly Budget Report, December 2009 – There were no questions.
3.  Systems Design Report, October 2009 – No questions or comments from the Board.

 Calendar Items and Upcoming Events

1. Legislative Day, January 20, 2009 – No one available to attend.

Correspondence

1. Letter to Kendall Biggs, President, PCFD1 Firefighters Association regarding donations. There were no questions.

Unfinished Business

1. Items pulled from the consent agenda. None.
2. Website / Newsletter –Chief Brundage reported that Connie has been working with Beachdog on a redesign of the District’s website. Once the final design is agreed upon, Connie will be able to make changes, additions, and deletions. This will make the website more current and up-to-date.

New Business

 1. Resolution #2009-18 – Resolution Authorizing Use of EMS Levy Funds – Motion by Commissioner Hill to approve Resolution #2009-18 as presented. Second by Commissioner Downer. Motion carried.

2. Resolution #2009-19 – Disposal of Surplus Property – 1977 Brush Truck – Motion by Commissioner Hill to approve Resolution #2009-19 as presented. Second by Commissioner Downer. Motion carried.

3. Resolution #2009-20 – Disposal of Surplus Property – Misc. Office Equipment – Motion by Commissioner Hill to approve Resolution #2009-20 as presented. Second by Commissioner Downer. Motion carried.

4. Resolution #2009-21 – Disposal of Surplus Property – Misc. Sections of Hose – Motion by Commissioner Hill to approve Resolution #2009-21as presented. Second by Commissioner Downer. Motion carried.

5. Trailer Purchase – Chief Brundage requested approval from the Board to purchase a 20 foot enclosed trailer in the amount of $5,857.92, which includes sales tax. Motion by Commissioner Hill to approve the purchase of one (1) 20 foot enclosed trailer in the amount of $5,857.92. Discussion: Commissioner Hill asked whether the trailer has brakes on both axels. Firefighter Jeff Archer, who did the research on this project, was present at the meeting and requested a few minutes to telephone the supplier regarding this issue. Upon returning to the meeting, Firefighter Archer reported that the trailer does have brakes on both axels and also noted that the price includes a car hauler package (2-5/16”). Commissioner Hill rescinded his previous motion and amended it to approve the purchase of one (1) 20 foot enclosed trailer, to include brakes on both axles, in the amount of $5,857.91.

6. Insurance

a. Approval of Withdrawal from Washington Fire Commissioners Medical Benefits – Chief Brundage noted that several benefit package were reviewed and then were narrowed down to two options, which have been carefully considered. The committee that worked on this project recommends withdrawing from the Washington Fire Commissioner’s program and enrolling in a Regence plan for medical and vision coverage. Dental coverage will remain with Trusteed Plans, WA Dental Services. Motion by Commissioner Hill to approve Commissioner McLeod signing the letter notifying Trusteed Plans that PCFD1 will be withdrawing from the Washington Fire Commissioners medical benefit plan effective December 31, 2009. Second by Commissioner Downer. Motion carried.

b. Approval of Master Agreement with Regence – Chief Brundage reported that the Union has been involved in choosing a new service provider for medical benefits and are in agreement with the Regence 80/60 plan as outlined in this Master Agreement. Motion by Commissioner Hill to direct Chief Brundage to sign the Master Agreement from Regence for their Regence Innova 80-60 plan to be effective January 1, 2010. Second by Commissioner Downer. Motion carried.

7. Contract Negotiations–Approval Needed – The Board’s discussion centered around the insurance issue and some minor corrections. Approval was tabled for further review.

Chief’s Report (See attached report to be included as part of these minutes.) – Chief Brundage’s report included information on two recent events in which District personnel were involved in helping the community. These included storm related help following the November wind storm; i.e. removing trees from roadways, etc. Several of the new support volunteers were also involved in helping North Beach Water track down broken water lines which helped eliminate a potential health issue. North Beach Water was very appreciative for the help.

1. Division Chief Hood’s Report – An all county EMT class sponsored by the South Pacific EMS Council will begin in one week. Cost $500 per student. Sixteen are enrolled so far (3 Long Beach, 3 Ilwaco, 8 Raymond, and 2 Fire District 1). Three Senior EMS Instructors (SEI’s) will be teaching the course, Jason Derrey, David Hood and Scott McDougall from Raymond. The District has just recently enrolled in the King County EMS On-Line Training Program. Each EMS certified person will have an individual ID number and will be able to participate in classroom type training on-line. Once they have completed a course, then they have to do a practical. Once the on-line course and the practical are finished, credit will be given for having completed the class. This training has been approved by the State. Dr. Steven Hill, South Pacific County’s new Medical Program Director effective December 1, 2009 has also approved of this training.
2. Division Chief Karvia – No Report
3. Human Resource Report – Cheri’s written report will be attached with Chief Brundage’s for reference.

Commissioner’s Report

1. Commissioner McLeod – Commended District personnel for the excellent work that is being done by all District members.
2. Commissioner Fred Hill – No report.
3. Commissioner Tom Downer – No report.

Personnel Information: None

Good of the Order:

1. A donation in the amount of $200 was received from the Long Beach Elks.
2. Several other small donations have been received recently by someone transported.
3. Cards and goodies received from the community.

At 18:55, Commissioner McLeod called for an executive session to discuss a personnel issue to last 30 minutes.

Meeting reconvened at 18:55. No action taken.

Meeting adjourned at 1900.

GREGORY D. MCLEOD, Commissioner; THOMAS L. DOWNER, Commissioner

Attest:

 FRED H. HILL, Commissioner; CHERI JONES, Recording Secretary

Regular Meeting Minutes – December 15, 2009 is a post from: Pacific County Fire District No. 1

 In Attendance:

• Commissioner Greg McLeod
• Commissioner Fred Hill
• Commissioner Tom Downer
• Fire Chief Jacob Brundage
• Division Chief David Hood
• Division Chief Mike Karvia
• District Secretary Stan Sonntag
• Captain Agnes Kakulya
• FF/PM David Lamb
• Office Manager, Cheri Jones
• Volunteer Lieutenant Bob Haskin

Chairman McLeod called for an executive session at 18:01 for the Pension and Relief monthly meeting. Regular session resumed at 18:06.

Consent Agenda

1. Minutes of Regular Commissioner’s Meeting held on September 15, 2009…
2. Voucher Approval, District Bills in the amount of $195,784.89.

Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner Downer. Motion carried.

 Guests and Public Comments: None

Presentations and Special Events: None

Secretary’s Report

1. Financial Summary of Cash Receipts and Disbursements – September 2009 – September’s second batch of vouchers were prepared on September 24, 2009 in the amount of $5,539.51 as reported in the Financial Summary. No questions from the Commissioners.
2. Monthly Budget Report, October 2009 – There were no questions.
3.  Systems Design Report, August 2009 – No questions or comments from the Board.

 Calendar Items and Upcoming Events

1. 2009 Annual Commissioner’s Conference – The three Commissioners and Chief Brundage will be leaving on October 21st for the conference in Spokane.
2. American Legion Safety Awards Banquet – FF/PM Jennifer Vedenoja will receive this year’s Safety Award at the annual banquet to be held on October 21st.
3. Annual Halloween Party, October 31, 2009 – For information only.

Unfinished Business

1. Items pulled from the consent agenda. None.
2. Website / Newsletter – Chief Brundage gave the Board an update on the progress to get the webcam, weather station, and website up and running. The equipment is here and setup, Connie has been researching options to be able to manage our own website as well as security or public record issues should the District decide to look into the use of Facebook or Twitter as another communication avenue. Commissioner Downer recently attended a workshop on social networking, so he shared some of the information from the training he received.

New Business

 1. Budget Hearing – The required Notice of Budget Hearing was published in the Chinook Observer on October 7th and 14th. Commissioner McLeod asked for any comments from those present at the meeting regarding the District’s budget. There were no comments or questions.

• Resolution #2009-14- Increase in Real Property Tax – Fire Levy – Motion by Commissioner Hill to approve Resolution #2009-14 as presented. Second by Commissioner Downer. Motion carried.
• Resolution #2009-15 – Increase in Real Property Tax – EMS Levy – Motion by Commissioner Hill to approve Resolution #2009-15 as presented. Second by Commissioner Downer. Motion carried.
• Resolution #2009-16 – 2010 Budget Adoption – Motion by Commissioner Hill to approve Resolution #2009-15 as presented. Second by Commissioner Downer. Motion carried.

2. Resolution #2009-17 – Access to Public Records – This resolution supersedes Resolution 2000- 10 because of a change in the State RCW’s. Motion by Commissioner Hill to approve Resolution 2009-17 as presented. Second by Commissioner Downer. Motion carried.

3. Policy #103 – Access to Public Records (Revised) – Motion by Commissioner Hill to approve Policy #103 as revised. Second by Commissioner Downer. Motion carried.

Chief’s Report (See attached report to be included as part of these minutes.) – Chief Brundage also noted that the District participated in the recent Coastal Crest exercise. There was also participation from the amateur radio group, and some CERT team members. Administrative staff made phone contact with all District members, vehicle were moved to designated locations, contact was made with the Sheriff’s department, and personnel were evacuated.

1. Division Chief Karvia – The District will be hosting a National Fire Academy course, Strategy and Tactics for Initial Company Operations (STICO) class on October 23 and 24. A live fire training exercise is planned for November 15th at 164th and the highway.
2. Division Chief Hood – Is evaluating the need for an EMT class. Has also been discussing some joint EMS training classes with Raymond.
3. Office Manager Cheri Jones – Handed out copies of the most recent draft of the Strategic Plan. Has been very involved in researching medical benefit options. Attended the recent Volunteer Recruitment and Retention meeting. Lots of good discussion and ideas from this meeting. Will be participating on District’s team during Union negotiations. Enduris has reviewed and returned the draft of the Employee Handbook. Will have ready for the November Board meeting. Reported on Fire Prevention Week. Connie did an excellent job of organizing resources and personnel for this week long event.

Commissioner’s Report

1. Commissioner McLeod – No report.
2. Commissioner Hill – No report.
3. Commissioner Downer – No report.
   

Good of the Order: None

Meeting adjourned at 1915.

GREGORY D. MCLEOD, Commissioner; THOMAS L. DOWNER, Commissioner

Attest:

FRED H. HILL, Commissioner; CHERI JONES, Recording Secretary

Regular Meeting Minutes – October 21, 2009 is a post from: Pacific County Fire District No. 1

 In Attendance:

• Commissioner Greg McLeod
• Commissioner Fred Hill
• Fire Chief Jacob Brundage
• Division Chief David Hood
• Division Chief Mike Karvia
• District Secretary Stan Sonntag
• Captain Jason Derrey
• FF/PM Jeff Archer
• FF/PM Steve Lamb
• Volunteer FF/EMT Lyle Powell
• Office Manager, Cheri Jones

 Motion by Commissioner Hill to excuse Commissioner Downer from this meeting. Second by Commissioner McLeod. Motion carried.

Chairman McLeod called for an executive session at 18:02 for the Pension and Relief monthly meeting. Regular session resumed at 18:04.

Consent Agenda

1. Minutes of Regular Commissioner’s Meeting held on August 18, 2009
2. Minutes of Special Commissioner’s Meeting held on August 25, 2009.
3. Voucher Approval, District Bills in the amount of $208,302.98.

Motion by Commissioner Hill to approve the Consent Agenda. Second by Commissioner McLeod. Motion carried.

 Guests and Public Comments: None

Presentations and Special Events

1. Steve Waltemate was presented with a plaque for his twenty-eight years of volunteer service with Pacific County Fire District 1.

Secretary’s Report

1. Financial Summary of Cash Receipts and Disbursements – August 2009 – August’s second batch of vouchers were prepared on August 26, 2009 in the amount of $10,939.61 as reported in the Financial Summary.
2. Monthly Budget Report, September 2009 – There were no questions.
3. Systems Design Report – The Board reviewed the new report format and agreed the report as presented is acceptable.

 Calendar Items and Upcoming Events

1. 2009 Annual Commissioner’s Conference – The three Commissioners and Chief Brundage will be attending this year’s conference in Spokane, October 22-24.

Unfinished Business

1. Items pulled from the consent agenda. None.

New Business

1. Budget Hearing – The required budget hearing will be held at the October regular Board meeting scheduled for Tuesday, October 20, 2009.
2.  Health Care Workshop Report – Cheri attended the Healthcare Workshop put on by the Fire Commissioners Association. She reported that all plans will see increases in premium rates with Plan 3 seeing the highest increase, expected to be approximately 42%.

Chief’s Report (See attached report to be included as part of these minutes.)

1. Building Signs – Chief Brundage requested Board approval to purchase signs for Station 21-1 and 21-2 in the amount of $3,395.97. Motion by Commissioner Hill to approve the bid from Ocean Park Signs in the amount of $3,395.97 for building signs at Station 21-1and 21-2. Second by Commissioner McLeod. Motion carried.
2. Division Chief Karvia – No report.
3. Division Chief Hood – Reported that arrangements are being made for District responders to get their flu shots. The regular flu shots need to be given four weeks before the H1N1 shots, which should be available sometime in October or the first part of November.
4. Office Manager Cheri Jones – Reported that Brandy Ferguson will start as a part-time Administrative Assistant on October 1. A Strategic Plan meeting will be held soon to update the District’s plan, enrollment forms and information for the new insurance through Enduris is being distributed to District members.

Commissioner’s Report

1. Commissioner McLeod –Reported on the 9-1-1 meeting. The District’s 9-1-1 charge for 2010 will be $18,000 and in 2011 it will be going up to $23,000.
2.  Commissioner Hill – No report.

 Good of the Order

1. Thank you’s received from the community and the Ocean Park Chamber for our help with the “Ocean Park Village” walk and the beach bonfire organized by the District.
2. The Eagles donated $1,000 to the District’s People Saver Program.
3. The District received a letter and $200 from a juvenile firesetter who started a dune fire while playing with matches.

Meeting adjourned at 1835.

(Absent)

 GREGORY D. MCLEOD, Commissioner THOMAS L. DOWNER, Commissioner

Attest:

FRED H. HILL, Commissioner CHERI JONES, Recording Secretary

Regular Meeting Minutes – September 15, 2009 is a post from: Pacific County Fire District No. 1